Job Description

• Ensure that accurate job descriptions are in place

• Provide advice and assistance with writing job descriptions

• Provide advice and assistance when conducting staff performance evaluations

• Identify training and development opportunities

• Organize staff training sessions, workshops and activities

• Process employee requests for outside training while complying with polices and procedures

• Provide basic counselling to staff who have performance related obstacles

• Provide advice and assistance in developing human resource plans

• Provide staff orientations

• Access funding for training and write proposals

• Monitor daily attendance.

• Investigate and understand causes for staff absences.

• Recommend solutions to resolve chronic attendance difficulties.

• Provide basic counseling to staff who have performance related obstacles.

• Provide advice and recommendations on disciplinary actions.

• Monitor scheduled absences such as holidays or travel and coordinate actions to ensure the staff absence has been adequately covered off to ensure continuity of services.

• Inform affected staff or residents of unexpected absences from work and coordinate actions ensuring the continuity of services such as cancellation of events and locating keys.

• Provide advice and assistance to supervisors on staff recruitment

• Prepare notices and advertisements for vacant staff positions.

• Schedule and organize interviews

• Participate in applicant interviews

• Conduct reference checks on possible candidates

• Prepare, develop and implement procedures and policies on staff recruitment

• Inform unsuccessful applicants

• Conduct exit interviews

• Develop and implement a human resources plan and personnel management policies \xef\x82\xb7 and procedures

• Promote workplace safety.

• Provide advice and assistance to staff and management on pay and benefits systems

• Research and monitor human resource systems in other organizations within the community.

• Explain and provisions of the personnel policy.

• Explain employment standards and legislation such as workers compensation, labour standards and Fair Practice Act.

• Organize the transitional provisions of employee compensation, pay and benefits when positions are transferred or new positions are funded through contribution agreements and other special funding arrangements.

• Arrange for the repairs of computers and other office equipment and assist with organizing staff to carry out work due periods of equipment shutdowns.

• Attend Counselling meetings to provide information, when necessary.

• Investigate and understand causes for staff absences.

• Promote workplace safety.

• Ad-hoc duties as require by bosses
  

Skills The incumbent must demonstrate the following skills:

• supervisory skills

• team building skills

• problem solving skills

• basic counseling skills

• negotiations skills

• computer skills including the ability to operate spreadsheets

and MS Word at a highly proficient level

• interviewing skills

• time management skills

• Recruitment process, advertising.

• Handling production staff & worker issue, feedback, etc.

• Conduct Exit interview.

• Liaise with all the Agent & subcontractor regarding the recruitment & worker issue.

• Meeting with production Supervisor regarding the manpower & worker issue.

• Handle work permit application / renewal / cancellation.

• Prepare Appointment Letter / Confirmation Letter for management.

• Counter check staff & worker OT before input into the system.

• Check the new staff & worker particulars and update resigned staff & worker from payroll system.

• In-charge payroll for all the company staffs & workers by Giro, Cash or Cheque. Ad-hoc prepares staff or worker salary for those resigned or MIA.

• Consolidated all the internal staff salary under subsidiary company to finance for billing.

• Clarify with staffs / workers regarding salary or OT issue.

• CPF submission.

• Liaise with special school, Score, E2i, SMF, etc

• Labour Market Survey / Occupational Wages Survey and all the survey from MOM.

• Reply auditor for request the documents for audit, like CPF, salary and others report.

• Long service award, etc.

• Year End E-submit Employment Income (IR8A)

• Provide staff orientations

• Investigate and understand causes for staff absences.

• Provide advice and assistance to supervisors on staff recruitment

• Promote workplace safety.

• Ad-hoc duties as require by bosses
  

KNOWLEDGE, SKILLS AND ABILITIES (The knowledge, skills and attitudes required for satisfactory job performance) Knowledge The incumbent must have proficient knowledge in the following areas:

• human resources management

• job descriptions

• performance review methods and techniques

• staff training, development and recognition

• delegation

• mentoring and coaching

• an understanding of relevant legislation, policies and procedures

Skills The incumbent must demonstrate the following skills:

• supervisory skills

• team building skills

• problem solving skills

• basic counseling skills

• negotiations skills

• computer skills including the ability to operate spreadsheets

and MS Word at a highly proficient level

• interviewing skills

• time management skills