Job Description

The Future Ready Food Safety Hub (FRESH) serves as Singapores lead scientific platform under the Singapore Food Story R&D Programme, to bring together researchers, regulators and industry to build up Singapores food safety science and R&D capabilities to secure Singapores food supply and economic value proposition. FRESH will embark on R&D and talent development activities to help enhance Singapores local food regulatory capabilities and allow first-in-market food products to be safely launched in Singapore, as well as help promote Singapore-developed food standards internationally. FRESH is part of the Singapore Food Story R&D Programme (SFS), with partner organisations being the Singapore Food Agency (SFA), A*STAR and the Nanyang Technological University (NTU).Are you ready to take on a dynamic and exciting role as the Assistant Manager of Business Operations Management at FRESH? This isn\'t your typical desk job - you\'ll be at the forefront of ensuring the smooth and efficient functioning of FRESH's operations in Singapore's cutting-edge future food ecosystem. From managing contracts for exciting external engagements to overseeing core projects and accounts, you\'ll have the opportunity to make a real impact. With responsibilities ranging from financial oversight to HR support and procurement activities, no two days will be the same.If you thrive in a fast-paced environment, love problem-solving, and want to be part of a team driving innovation in the food industry, then this role is for you. Join us and be a key player in shaping the future of FRESH!Responsibilities:

• Prepare and manage contracts for all external engagements at FRESH.
• Manage FRESH's core accounts and projects, including invoicing, payments, account receivables, and financial accounting and reporting.
• Establish and maintain standard operating procedures (SOPs) and administrative processes to ensure the smooth day-to-day operations of FRESH, including oversight of office facilities and equipment to maintain a conducive work environment.
• Assist FRESH research and leadership team in managing the manpower activities via Research Information SystEm (RISE) Activities (include reviewing manpower variations, view/add/modify manpower expenditure in RISE)
• Provide support for other HR-related functions, such as onboarding new hires, coordinating team-building activities, and liaising with staff on matters related to hiring plans, resignations, confirmations, and other HR-related issues.
• Take ownership of end-to-end procurement activities, from sourcing to tracking goods receipt for FRESH, while ensuring compliance with grant reporting requirements.
• Offer secretariat and staffing support for meetings, including recording minutes, preparing agendas, and organizing presentation materials.
• Undertake any other general administrative duties and ad-hoc projects as assigned.

• Bachelors degree in any discipline with 1 year of relevant experience
• Entry level candidate are welcome to apply.
• Proficient in Microsoft Office, Acrobat applications, and knowledge of research project management is an advantage.
• Meticulous, organized, and proactive
• Good team player with strong sense of ownership
• Good written and verbal communication skills

Nanyang Technological University