Job Description

The Future Ready Food Safety Hub (FRESH) serves as Singapore\xe2\x80\x99s lead scientific platform under the Singapore Food Story R&D Programme, to bring together researchers, regulators and industry to build up Singapore\xe2\x80\x99s food safety science and R&D capabilities to secure Singapore\xe2\x80\x99s food supply and economic value proposition. FRESH will embark on R&D and talent development activities to help enhance Singapore\xe2\x80\x99s local food regulatory capabilities and allow \xe2\x80\x9cfirst-in-market\xe2\x80\x9d food products to be safely launched in Singapore, as well as help promote Singapore-developed food standards internationally. FRESH is part of the Singapore Food Story R&D Programme (SFS), with partner organisations being the Singapore Food Agency (SFA), A*STAR and the Nanyang Technological University (NTU).Are you ready to take on a dynamic and exciting role as the Assistant Manager of Business Operations Management at FRESH? This isn\'t your typical desk job \xe2\x80\x93 you\'ll be at the forefront of ensuring the smooth and efficient functioning of FRESH\'s operations in Singapore\'s cutting-edge future food ecosystem. From managing contracts for exciting external engagements to overseeing core projects and accounts, you\'ll have the opportunity to make a real impact. With responsibilities ranging from financial oversight to HR support and procurement activities, no two days will be the same.If you thrive in a fast-paced environment, love problem-solving, and want to be part of a team driving innovation in the food industry, then this role is for you. Join us and be a key player in shaping the future of FRESH!Responsibilities:

• Prepare and manage contracts for all external engagements at FRESH.
• Manage FRESH\'s core accounts and projects, including invoicing, payments, account receivables, and financial accounting and reporting.
• Establish and maintain standard operating procedures (SOPs) and administrative processes to ensure the smooth day-to-day operations of FRESH, including oversight of office facilities and equipment to maintain a conducive work environment.
• Assist FRESH research and leadership team in managing the manpower activities via Research Information SystEm (RISE) Activities (include reviewing manpower variations, view/add/modify manpower expenditure in RISE)
• Provide support for other HR-related functions, such as onboarding new hires, coordinating team-building activities, and liaising with staff on matters related to hiring plans, resignations, confirmations, and other HR-related issues.
• Take ownership of end-to-end procurement activities, from sourcing to tracking goods receipt for FRESH, while ensuring compliance with grant reporting requirements.
• Offer secretariat and staffing support for meetings, including recording minutes, preparing agendas, and organizing presentation materials.
• Undertake any other general administrative duties and ad-hoc projects as assigned.

• Bachelor\xe2\x80\x99s degree in any discipline with 1 year of relevant experience
• Entry level candidate are welcome to apply.
• Proficient in Microsoft Office, Acrobat applications, and knowledge of research project management is an advantage.
• Meticulous, organized, and proactive
• Good team player with strong sense of ownership
• Good written and verbal communication skills

Nanyang Technological University