Assistant Manager, Executive Secretarial Support (health Education & Resources)
Singapore, Singapore
Job Description
Date: 22-Jul-2022
Location: Kent Ridge Campus, SG
Company: National University of Singapore
The incumbent will be responsible for providing a full spectrum of secretariat and administrative support in a timely and efficient manner. This role is offered on a 3-year contract basis.
Provide full spectrum of secretarial and administrative support including but not limited to calendar management, coordination of meetings (including agenda preparation, taking meeting minutes and equipment set-up), handling of travel arrangement and expense claims.
- Coordinate and liaise with both internal and external parties for all meetings and events.
- Screen all incoming letters, calls and emails, including preparation of appropriate correspondences.
- Handle general administration and office operations, including setting up of video conferencing and teleconferencing for meetings.
- Prepare management reports and maintain proper filing records.
- Perform any other administrative tasks and ad hoc duties as assigned from time to time.
Requirements
- Tertiary educated or equivalent with minimum 3 years of experience in the capacity of Secretary/Personal Assistant to senior levels of management
- Strong organisational, interpersonal, communication and writing skills
- Able to multi-task and handle work systematically, meticulously and independently
- Proficient in MS Office
- Familiar with conferencing and collaboration tools such as Zoom and Teams
Covid-19 Message
At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required. Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.
More Information
Location: Kent Ridge Campus Organization: Office of the Sr Dy President & Provost Department : Health Education & Resources Employee Referral Eligible: Job requisition ID : 16564
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Job Detail
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Job IdJD1102476
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationSingapore, Singapore
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EducationNot mentioned