Job Description

Facilities Management & Hospitality

• Manage and maintain the facilities of the NUP polyclinics by working closely with the contractors and vendors in compliances of all rules and regulations.
• Ensure that all preventive, corrective maintenance and ad hoc works are carried out according to requirements and standards.
• Assist with contract management
• Carry out routine checks and contractor performance reviews with the objective of continuous improvements.
• Understand and consolidate user requirements for projects and ensure their completion within budget and time.

• Assist to monitor and manage the preventive maintenance of BME, Physio and Dental equipment within NUP polyclinics.
• Coordinate all repair and maintenance work with users and vendors.
• Manage the renewal of all equipment licensing (eg. Ultrasonic, Autoclaves and PA X-ray etc).

• Coordinate and record note of project activities including workgroup meetings and site meetings.
• Coordinate and complete renovation work planned within budget and time allocated.
• Provide administrative support for project management work processes - standard document, database, SOPs, as-built document, project status, and project Gantt chart etc.
• Prepare and submit budget estimates, evaluation report, progress report and cost tracking reports.
• Assist to oversee the entire project performance, ensure that implementation is in compliance of policies and procedures, and that construction activities do not interfere with operations.
• Assist to call for Quotation or Request For Proposal (RFP), evaluate and recommend award

• Degree in Architecture, Civil/ Structural/ Mechanical/ Electrical Engineering, Building Science, Facilities Management or equivalent with at least 2-3 years of relevant working experiences.
• Proficient knowledge in AutoCad, Microsoft Office and Project Management softwares (will be an added advantage).
• Proficient in WSH requirement is preferred.
• Good interpersonal, writing, and communication skills.
• Team player with positive work attitude.
• Ability to multi-task and work independently.
• Attentive to details.

National University Health System