Job Description

What the role is:We are hiring for an Assistant Manager/ Senior Executive (Information Technology)What you will be working on:You will provide administration support to the teams in the Division and secretarial support to the Division Director. Duties include, but are not limited to: \xe2\x80\xa2 Provide administrative support in matters such as budget collation & tracking, invoice processing, procurement, logistics and daily administration \xe2\x80\xa2 Perform key supporting/admin roles for MCCY systems and services (e.g., printing, SN s-repo admin, etc) \xe2\x80\xa2 Assist to organise the various meetings in the division and manage the Director\'s calendar and schedules \xe2\x80\xa2 Perform the role of the backup digital Key Manager administrator \xe2\x80\xa2 Assist in the administrative tasks in project management and implementation of IT initiatives \xe2\x80\xa2 Work with various stakeholder within ITD division and across divisions, external vendors, PA of senior management, etcWhat we are looking for:

• Prior experience in providing administrative support \xe2\x80\xa2 Prior experience supporting senior management level would be an advantage. \xe2\x80\xa2 Strong written and verbal communication skills, with the ability to interact with all levels of staff in a professional manner. \xe2\x80\xa2 Meticulous, with strong organisation, coordination and multi-tasking skills. \xe2\x80\xa2 Proactive and takes initiative to support the principal in the prioritisation of work and appointments. \xe2\x80\xa2 Proficient in digital engagement tools and Microsoft Office applications (e.g., excel for collating and tracking ITD budgets) \xe2\x80\xa2 Able to use Gen AI (Pair) or equivalent technology would be advantageous Competencies: Administration Management - Lead, Develop and implementation of SOPs & process for office operations, support and administration - Identifies and proposes suitable work processes to streamline and/or make more efficient with automation; or leverage on GenAI or equivalent technologies (e.g., PAIR, co pilot), e.g., enhancing the budget excel tracking, data analysis and visualisations Secretariat Support - Coordinate and schedule events and meetings - Coordinate and support in overall logistics for events and meetings, including documents preparation for meetings - Prepare briefs for meetings with the guidance of supervisor or senior officers - Draft simple/standard correspondence and simple papers in a clear manner

About Ministry of Culture, Community and Youth:We aim to build a cohesive and resilient society, deepening the sense of national identity and affinity for Singapore through strengthening community bonds, promoting of the arts and heritage, youth engagement, sports development, volunteerism and philanthropy.

Ministry of Culture, Community and Youth