Job Description

What the role is:Description of Division/Branch: The Finance and Facilities Division (FFD) is responsible for the Ministry\'s financial matters, procurement management, general administration and internal audits. FFD promotes proper stewardship of the Ministry\'s resources by applying best practices across its various functions. Brief description of Job Scope: As Assistant Manager/ Manager, you will be part of the Registry team overseeing the Records Management function and be involved in enhancements and implementation of work processes and systems enhancements.What you will be working on:Responsibilities: 1. Manage Ministry\'s records according to the guidelines stipulate a. Assist in records creation in the Ministry\'s official filing system in accordance with stated guidelines and approved file plan b. Carry out records\' disposition actions according to appraised retention schedule and disposition action c. Ensure updates pertaining to records creation, movement are done promptly into system d. Ensure access to records are granted with approval and according to guidelines e. Carry out declassification of public records f. Carry out appraisal of records (if any) g. Ensure records management system and related systems are enhanced and upgraded to the required functionality provided in the guidelines 2. Ensure up to date information are provided in the issued RM handbook 3. Carry out annual filing check on officers\' filing 4. Conduct briefings to divisions on records management 5. Provide support to divisions in areas of records management 6. Engage appointed divisions\' representatives regularly to brief on records management updates 7. Implement processes to better support operations\' needs in Central RegistryWhat we are looking for:Competencies require Technical Competencies 1. Tertiary qualifications (minimum 3 years of working experience) 2. Experience in office administration and information management 3. Strong project management background 4. Ability to grasp and utilize technology effectively 1. Good communication and interpersonal skills 2. Able to work under stress and independently 3. Customer-centric, meticulous and resourceful team player 4. Problem solving and analytical mindset Function Competencies 1. Document Management 2. Business Continuity Planning 3. Logistics CoordinationAbout Ministry Of Social And Family Development:\xe2\x80\x9cWe are Professionals with Passion for People\xe2\x80\x9d The Ministry of Social and Family Development (MSF) develops the \xe2\x80\x9cheartware\xe2\x80\x9d for Singapore through our policies, community infrastructure, programmes and services. Our mission is to nurture resilient individuals, strong families and a caring society that can overcome challenges together. We are committed and passionate in developing a strong social service sector, and play key roles in shaping the future of Singapore. Through these efforts, we hope to play a part in helping our citizens achieve their hopes and aspirations for themselves and their families. A career in MSF is a challenging and fulfilling one that allows you to make a difference in shaping the lives of Singaporeans. If you are driven and enjoy working in a fast-paced environment, we welcome you to be part of the MSF Family!

Ministry of Social and Family Development