Job Description

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 6th largest financial group in the world. Across the globe, we\xe2\x80\x99re 160,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world\xe2\x80\x99s most trusted financial group, it\xe2\x80\x99s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

Job Responsibilities:

Reports to VP \xe2\x80\x93 Facility Operations, this role has overall responsibility in managing all aspect of the facilities management/operations including procurement and administrative support to ensure the efficient and smooth service delivery to the Business

Core responsibilities

Assist FM team lead in the execution of the various FM strategies pertaining to M&E, Office equipment, AV, Security Guards & other transversal services.

Plan, execute and manage all M&E works (including implementing an effective preventative maintenance program)

Support office renovation project and/or ad-hoc restacking of departments including coordination of construction work, furniture system, infrastructure cabling and office phone system

Manage and upkeep of Bank\xe2\x80\x99s offices and official residence

Attend to users\xe2\x80\x99 requests and issues relating to AV, IP Phone and other FM services

Manage the Bank\xe2\x80\x99s warehouse storage and archival of documents

Supervising outsourced drivers including managing the Bank\xe2\x80\x99s fleet of cars including checking of the daily log, petrol usage, rostering and reporting

Responsible for conducting physical annual assets inventory reconciliation including official residence (except for computer related items)

Department representative as Bank\xe2\x80\x99s Emergency Response Team member in managing crisis situation

Manage and monitor annual electrical license renewal and authority license renewal

Oversee and manage annual building electrical power maintenance exercise and fire evacuation exercise

Plan and part of FM team for rotational standby 24x7 for M&E alarms, Security alarms & other FM matters.

Manage the FM procurement and administrative services

Maintain, track and monitor the FM service agreements and ensure contract requirements and service standards (including maintenance schedule) are met

Ensure that floor plans and space allocations are regularly maintained and updated especially post renovation/restacking in accordance with Bank\xe2\x80\x99s prescribed standards

Liaise with the Building Management on lease and tenancy matters and address any building maintenance related issues

Other ad hoc tasks and/or projects as instructed by HOD/VP from time to time

Other responsibilities

Leadership \xe2\x80\x93 Assist the team lead to manage the FM Section in daily BAU to support all FM related matters and attending to service request/issues

Financial - Review the FM service contracts and develop strategies to drive cost savings/cost avoidance. Review and plan annual FM budget

Job Requirements:

Minimum 3 years working experience in Facilities Management within an in-house or outsource environment

Experience in managing electrical and mechanical systems, as well as able to read and interpret technical drawings

Prior experience in team management would be a plus

Candidate must be prepared to work on weekends (when required) to supervise any FM maintenance works and/or office renovation/restack

Strong project management and organizational skills would be a plus

Excellent oral and written communication and interpersonal skills with the ability to interact with all levels of staff and senior management

Independent, result oriented and able to adapt to a fast and evolving environment

Degree/Diploma in Facilities Management or related qualification

We regret to inform that only shortlisted applicants will be notified.

MUFG Bank Ltd & MUFG Securities Asia Limited (collectively referred to as \xe2\x80\x9cMUFG\xe2\x80\x9d) is an equal opportunity employer. We view our employees as our key assets as they are fundamental to our long-term growth and success. MUFG is committed to hiring based on merit and organsational fit, regardless of race, religion or gender.

MUFG