Job Description

Singapore, Singapore

Company: Singtel Group

At Singtel, our mission is to Empower Every Generation. We are dedicated to fostering an equitable and forward-thinking work environment where our employees experience a strong sense of Belonging, to make meaningful Impact and Grow both personally and professionally. By joining Singtel, you will be part of a caring, inclusive and diverse workforce that creates positive impact and a sustainable future for all.

Be a Part of Something BIG!

Singtel Networks, the most established telecommunications infrastructure provider in Singapore is transforming to enable the digital generation of tomorrow. We are introducing new capabilities in 5G, Cloud, Analytics, Digital Commerce, Software Engineering, Cyber Security to enhance our core competencies and deliver innovative and differentiated Mobile and Fixed services (Broadband, TV and Telephony) for our customers. We are committed to celebrating inclusion and diversity and is a strong believer to upskill and nurture all individuals.

The Contract Team is seeking a highly motivated and organised associate to join the Facilities Infrastructure Security and WSH (FISW) Department. As the Associate, Cost & Vendor, the successful candidate will support and report to the Manager, Cost & Vendor in renewing the service contracts and providing contract management support to the Facilities Management Team.

Make an Impact by

• Draft and prepare of sourcing of bids for the calling of quotations / tenders and facilitating quotation / tender evaluation and adjudication process including approval papers.
• Renewal of service contracts for the Department according to Singtel procurement process.
• Prepare tender documents and technical specifications to ensure that operational and contractual requirements are met and that Singtel financial guidelines are complied with.
• Prepare for Waiver of Competition approval for the engagement of specialist contractors / suppliers including the preparation of WOC approval paper.
• Brief of tender to potential vendors, including logistic arrangement and attendance.
• Prepare letters of award, compile contract documentations upon approval.
• Ensure that term contracts are renewed at least 6 to 8 months before contract expiry or before the exhaustion of fund for the contract, whichever comes first and awarded the
• contract at least 1 month before the expiry of the contract.
• Collation and dissemination of term contractor assessments.
• Liaise with internal and external stakeholders within the company to complete the above works.
• Monitor the status of security deposits and where required, seek the necessary approval to refund such deposits upon expiry of contract.
• Filling and archival of both hardcopy and softcopies documents
• Update of master list of contracts in excel or any other formats
• Perform any other administrative duties and tasks as and when assigned.

Skills for Success

• Candidate should have at least a diploma in business management, quantity survey or equivalent.
• At least 3 years\' working experience in the related fields of contract management in procurement or facilities management.
• Ability to work under pressure and within short timelines on multiple contracts to avoid unmanageable backlogs and contract expiry of critical contract services
• Team player with willingness to learn and take on challenges.
• Strong verbal and written communication skills.
• Strong in managing own works and following up with issues.
• Meticulous and systematic in organizing own work process.
• Working knowledge of Microsoft Office suite of applications.
• Familiar with constructing presentations, organisation communications, and business cases
• Knowledge of using e-sourcing tools like Ariba, SAP, etc will be an added advantage

Rewards that Go Beyond

• Hybrid work arrangements
• Full suite of health and wellness benefits
• Ongoing training and development programs
• Internal mobility opportunities

Your Career Growth Starts Here. Apply Now!

We are committed to a safe and healthy environment for our employees & customers and will require all prospective employees to be fully vaccinated.

Singtel