Administer and manage inbound/outbound mail, courier, office equipment, IT, insurance, etc.
Manage office replenishment orders \xe2\x80\x93 e.g., Stationery, pantry, name cards, etc.
Establish office standards, organize office operations and procedures.
Typing of correspondence, sales invoices, debit and credit notes, etc
Updating cash book, banking in cheques and debt collection
Arrange logistics for staff for any required business trips, including hotel, airline bookings, etc.
Provide partial secretarial support to Design Director
Perform other related or ad-hoc duties as required
Human Resource (20%)
Assist Managers on all recruitment matters.
On boarding & off boarding of staff and related paperwork
Apply and follow through for relevant work passes online.
Staff payroll, taxes and other statutory contributions, IR8A forms, tax clearance, etc.
Ensure personnel files and leave records are up-to-date and secure.
Review and improve current HR processes.
Perform other related duties as required
Accounts (40%)
Data entry into XERO / MYOB (Multi-currencies, Premier Plus Version 12)
Full set accounts for 3 companies \xe2\x80\x93 Ensure accurate and timely reporting.
GST filing and other statutory reporting.
Prepare financial reporting to management and for ACRA filing.
Process local and overseas payments, payroll and cash management
Liaise with auditors (if applicable), tax agents, corporate secretary, bankers and government agencies/boards.
Other costing/reports as required from time to time
Job Requirements :
Minimum Diploma in Admin/Business Management or Accountancy.
Minimum 4 years of relevant experience in office management.
Strong in Singapore financial accounting standards, preferably with experience in XERO / MYOB.
Strong knowledge in Word, Excel, Outlook. Experience in travel bookings and calendaring would be a bonus.
Strong interpersonal skills with the ability to communicate at all levels and diversity
Organization abilities, attention to detail and able to multi-task
Possess a positive and pro-active attitude, resourceful and able to work independently.
For candidates not strong in Accounts function, a lesser position might be offered.
Please write to info@urbnarcdotcom : Detailed resume must include current and last drawn salary for last 2 companies, reason for leaving, expected minimum salary and earliest commencement date/notice period. We regret that only shortlisted candidates will be contacted. Job Types: Full-time, Part-time, Permanent Part-time hours: 8.5 per week Salary: $3,556.00 - $5,000.00 per month Benefits:
Dental insurance
Health insurance
Schedule:
Monday to Friday
Experience:
handling full set of accounts in multicurriences: 2 years (Preferred)
working and reporting directly to Director level: 1 year (Preferred)
running or assist in running a small office: 2 years (Preferred)
Work Location: One location
Health insurance
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