Job Description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.ResponsibilitiesThe Finance Admin will assist the Senior Facilities Manager/Admin lead with day-to-day, facilities, finance and administration-related activities:

• Receive, process and monitor invoice payment on a daily/weekly/monthly basis in line with established payment cycles and client requirements
• Retrieve and update utilities/sustainability data into system
• Manage aircon charges to tenant
• Communication broadcast to tenants and staff
• Liaising with vendors on timely submission of invoices and/or required corrections
• Operate the financial system software to raise Purchase Orders for all services and products procured by the Facilities Management team
• Generate financial summaries for inclusion in monthly reports
• Manage a filing system including the administration of contracts and all other facilities documentation
• Assist in the creation of Helpdesk/service request reports
• Assist in updating the vendor database
• Reporting and administrative support\'

Key Result Areas

• Successful and timely processing and payment of all invoices
• Attend to ad-hoc administrative requests and provide support where necessary
• Diploma in Finance or Business Administration or equivalent qualification

• Prior experience in finance and administration functions

Required Skills

• Computer savvy and high proficiency of excel and financial software
• Detail-oriented and a passion for quality
• Goal-oriented and driven to resolve issues quickly
• Strong interpersonal skills with a service mindset (customer oriented)
• Team player and able to work independently
• Strong problem solving skills and \xe2\x80\x98can do\xe2\x80\x99 attitude
• Flexible, confident, motivated, energetic and trustworthy

Location:On-site \xe2\x80\x93SingaporeJob Tags:HiringIf this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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