Job Description

FIND YOUR \'BETTER\' AT AIA

We don\xe2\x80\x99t simply believe in being \xe2\x80\x98The Best\xe2\x80\x99. We believe in better - because there\xe2\x80\x99s no limit to how far \xe2\x80\x98better\xe2\x80\x99 can take us.

We believe in empowering every one of our people to find their \'better\' - in the work they do, the career they build, the life they live and the difference they make. So that together we can support even more people - including our own - to live Healthier, Longer, Better Lives.

If you believe in better, we\xe2\x80\x99d love to hear from you.

About the Role

Provide high quality corporate secretarial support to the Legal team in respect of AIAIM, AIA Investment Management Holding Company Private Limited, AIA VCC and AIA Investment Funds (Luxembourg SICAV) and any other entities under the purview of the Head of Legal & Company Secretary (collectively the \xe2\x80\x9cAIA Entities\xe2\x80\x9d).

• Provide high quality corporate secretarial support to the Boards of the AIA Entities, Executive Committee (\xe2\x80\x9cEXCO\xe2\x80\x9d) and Senior Leadership Team (\xe2\x80\x9cSLT\xe2\x80\x9d) (as needed);
• Advise the Legal team, Board of directors, local and Group stakeholders on corporate law, corporate governance requirements and the Board/Committee\xe2\x80\x99s roles and responsibilities;
• Procure the prior quality control review of Board, EXCO or SLT materials so as to ensure that such materials are of high quality, consistent, coherent and any issues arising from such materials are appropriately escalated and managed in advance;
• Support all Board and Committee formation and maintenance, updating/drafting Board Charter, Terms of Reference (\xe2\x80\x9cTOR\xe2\x80\x9d), Board handbook/guides and arrange for training of Directors when required;
• Procuring the maintenance of corporate documents and records;
• Ensuring that all corporate law disclosure requirements are met and logged;
• Liaise and review external company secretarial support providers and domiciliation agents;
• Inform/coordinate/connect with Group Company Secretary with respect to AIA-wide company secretarial requirements as well as other AIA business units/asset management companies company secretaries and local Compliance on relevant updates relating to the AIA Entities (eg Board appointments/resignations etc);
• Quarterly Board meeting preparation (drafting Board papers (such as Notice of Board meeting, Agenda, Matters Arising, Secretaries\xe2\x80\x99 Report, etc), conduct Board meeting dry runs with CEO/key presenters, collating and review Board papers/reports from presenters and prompt publishing the finalised versions on Convene ahead of Board meetings;
• Ensuring the necessary reports are presented to the Board based on frequency required under Board Charter/Policy requirements such as the annual Board plan;
• Oversee the logistics for physical Board meetings (scheduling Board meeting dates in advance, meeting room booking, IT set up, physical attendance of Directors/presenters etc)
• Drafting Board minutes and following up on matters arising from last Board meeting;
• Drafting and circulating resolutions to be approved by the Board or matters for Board\xe2\x80\x99s noting;
• Preparing, reviewing and submitting the relevant documents for statutory filings within the prescribed timelines;
• Responding to corporate secretarial queries from local and Group stakeholders;
• Ensure periodic review of Board or Committee charters/TOR;
• Review and provide feedback on external corporate secretarial agents\xe2\x80\x99 services, materials, review invoices and managing costs of such providers; and
• Keep abreast of applicable regulations and corporate governance requirements related to this function.

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

AIA