Job Description

Job Scope 1. Formulate, Implement and Manage entire Gamut of Managing Directors administrative duties 2. Conceptualize and Revamp Administrative strategies, Policies, Procedures in view of ever-changing market and Organizations\xe2\x80\x99 requirement. 3. Guide, Direct, Align and Implement the Department\xe2\x80\x99s contribution towards the realization of common goal of the Organisation 4. Take care of MD\'s schedules, meetings, Minute of Meetings, MD\'s confidential Documents.

Legal Compliance

• Alert Top Management on Legal Compliance issues

• Alert employees to any statutory or corporate changes related to Top Management Policies.

• Handles legal matter by liaising with lawyers engaged by the Company
  

Vendor Management

• Oversees management of approved vendor list for office furniture, Stationery, Uniform Management, Company Brochures, Magazines, Pantry Related, Equipment and Maintenance.
  

Company Licensing & Insurance Management . Manage Company Licensing Renewals and New Applications

• Handles / oversees all assets & projects insurances

• Handles / oversees the claim process

• Negotiate the cost and verify the insurance premiums
  

Administrative Process & Initiatives

• Oversee Administration functions

• Develop Admin policies, processes and procedures and continuously make improvements. Ensure their relevance to company and regulatory requirements.

• Participate in Admin initiatives that align business strategy and support the achievement of the organisation\xe2\x80\x99s business objectives.

• Initiate regular meetings within the Admin Department, minimum twice a month to explore improvement areas

• Motivate and develop Admin teams by acting as a role model, setting targets and conducting periodic performance reviews

• Initiate meetings with Departmental Heads to identify gaps and work out solutions in conjunction with the Department Heads.

• Actively Participate in improvement initiatives as launched by the company

• Ensures all activities are carried out promptly including review of the current office system to streamline processes and reduce office operating costs

• Ensures that the contract agreements and filling systems are current

• Verify all office equipment and office supplies purchases

• Oversees Office renovation

• Monitor document control including review and circulation of all incoming mails

• Vetting management minutes

• Verify all office equipment and office supply purchases

• Oversees Office renovation
  

Events Management

• Oversee the coordination of company\xe2\x80\x99s events i.e Chinese New Year, Hari Raya, Deepavali, Christmas celebrations. Including monthly staff birthdays and Annual Dinner & Dance

• Involved in Recreational Activities
  

Requirements Minimum Diploma or Equivalent Must have atleast 6 years of experience with Construction Firms Experience with A1 Construction Company preferrable