Job Description

About Certis

We are a leading security services organisation. We put technology to work in making our world a safer place. Our mission is that as trusted partners, we protect lives and assets, and deliver integrated critical services. By empowering our people, our goal is to enable our communities to stay safe and thriving.

We offer a broad range of opportunities and career pathways for our people to grow and explore their potential. We believe that people, equipped with innovative thinking and technological capabilities will make our world safer, smarter and better

Life at Certis

We are a leading security services organisation. We put technology to work in making our world a safer place. Our mission is that as trusted partners, we protect lives and assets, and deliver integrated critical services. By empowering our people, our goal is to enable our communities to stay safe and thriving.

We offer a broad range of opportunities and career pathways for our people to grow and explore their potential. We believe that people, equipped with innovative thinking and technological capabilities will make our world safer, smarter and better

Duties & Responsibilities

Secretarial Support:

• Manage confidential documents for Directors and provide secretarial duties for Group Financial Controller, and VP, Group Risk, Compliance & Insurance.
• Handle calendar, meeting scheduling, claims, and travel arrangements for Group Financial Controller and VP, Group Risk, Compliance & Insurance.

Office Administration:

• Administer staff transfers, on-boarding, off-boarding, and various administrative tasks for Group Finance, Singapore Finance, and Group Risk, Compliance & Insurance.
• Coordinate staff onboarding activities, including setting up business and corporate cards, travel profiles, and laptops.
• Manage fixed assets, logistics, and certification of expense claims.
• Organize office events, coordinate vendor interactions, and maintain office cleanliness.
• Oversee pantry supplies, stationery, and office supplies, including vendor management.
• Raising of procurement requests as needed.
• Coordinate maintenance and renovation works
• Any other tasks as required by HOD.

Treasury Support:

• Update daily cash balances, assist with fixed deposits, and manage bank accounts and signatories.
• Administer online banking systems and liaise with banks and internal stakeholders.
• Support applications, queries, and reconciliation related to Bankers Guarantees and Corporate Credit Cards.
• Act as a point of contact for Shared Service Centre with various banks for operational matters.
• Assist in yearly statutory audit, ensuring timely completion of audit confirmation and reconciliation activities.

Vendor and Bank Interaction:

• Interact with vendors for office supplies deliveries and coordinate with banks for various treasury-related tasks.
• Support ad-hoc activities, including compiling records or data as needed.

Event Coordination and Communication:

• Coordinate various events such as management workshops, Christmas, and CNY parties for Group Finance.
• Serve as a point of contact for visitors, handle meeting room setups, and ensure smooth communication within the office.

Skills & Experience

• 3-5 years of administrative support experience in finance or corporate settings, preferably with treasury support functions.
• Strong understanding of office administration procedures and treasury operations.
• Familiarity with financial terminology, basic accounting principles, online banking systems, and corporate credit card processes.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills, including multitasking and effective workload prioritization with a strong attention to detail and accuracy in handling financial and confidential information.
• Demonstrates the ability to work independently and collaboratively within team settings, displaying a cooperative attitude and assisting colleagues willingly.
• Maintains a professional demeanour with proficiency in written and verbal communication when interacting with internal and external stakeholders, adept at adapting to changing priorities, and efficiently handling multiple tasks.
• Proactive approach to problem-solving, taking on new tasks, and maintaining strict confidentiality regarding sensitive information.

Recognition & Reward

What you can expect from us:

• Work on world-class security projects renowned for their safety, reliability and efficiency
• Commitment to your ongoing development, including on-the-job opportunities, formal programs and assistance with further education
• Community volunteering opportunities
• A competitive remuneration package, featuring performance-based incentives and a medical insurance and dental allowance.

Certis is committed to fostering an inclusive and diverse workforce culture, which is supported by our values. Our aim is to attract, develop and retain a truly diverse and high-performing workforce.

Certis Group