Job Description

Department Secretary

• Work hours: office hours
• Permanent role
• Location: CBD Area

You\'ll be responsible for providing full administrative support to the team, including travel arrangements and hotel arrangements.

Department Secretary

Work hours: office hours

Permanent role

Location: CBD Area

You\'ll be responsible for providing full administrative support to the team, including travel arrangements and hotel arrangements.
Adecco is partnering with a MNC company in the marine construction industry and they are currently looking for a Department Secretary.


To manage general correspondences (email, letters, packages, calls etc)

To coordinate office activities and administrative operations on tender preparation and document control in projects

To manage agendas / visa / travel arrangements / appointments etc for the management, engineering team, counterparts from overseas branches;

To manage meeting rooms (schedule, seating, media facilities etc)

Inventory arrangements and control for pantry, office and cleaning supplies

To assist with the preparation for new staff\'s laptop, stationeries, access card issuance

Working with IT from NL on implementing, administering and maintaining the servers and storage infrastructure

To manage claim verification and submission of company expenses

To update office calendars for the management, project team

To perform data entry and support with Procurement and Operation Department

To administer purchase requisition, quotation and issuance of Purchase Orders

To manage offshore database for Engineering Department

Ad-hoc duties as assigned

Job Requirement

Min 3 years of experience in administration duties

Experienced in travel desk duties

Experienced working in a shared service environment, maintaining databases.

Able to multi-task, meticulous, committed and good team player

Excellent interpersonal and communication skills

Self-driven, meticulous, analytical, able to work under pressure

Next Steps

Prepare your updated resume (please include your current salary package with full breakdown such as base, incentives, annual wage supplement, etc.) and expected package.

Apply through this application or send your resume to vivian.chin@adecco.com in MS Word Copy

All shortlisted candidates will be contacted.

Vivian Chin Hui Qi
Direct Line: 8891 3137
EA License No: 91C2918
Personnel Registration Number: R21103300

Prior experience in Admin

Prior experience in Travel Desk is a plus

CBD Area