Job Description

Role Responsibilities

• The \xe2\x80\x9cRecords Management\xe2\x80\x9d squad is part of a newly formed \xe2\x80\x981st line\xe2\x80\x99 centre of excellence under Group CDO. The role will support the respective businesses and functions assigned & work closely with the 2nd line compliance and the Risk assurance teams to design, implement & operationalise capabilities for Records Management. The role will ensure that these capabilities are operating effectively in BAU to achieve and manage the respective business objectives in this area. The role will also provide timely feedback / data to all stakeholders to meet any key regulatory obligations and key business priorities.
• The successful candidate will have an opportunity to work in a multi-disciplinary team aimed to design, build and/or operationalise records management control for Business & Functions to identified mitigate risks. Responsibilities include but are not limited to, records management risk assessments, business process design and assessments, operationalise foundational tools & capabilities, include cross cutting required privacy and data protection terms according to global policy, client requirements and applicable law / regulation.
• This is a hands-on, individual contributor role, working very closely with the assigned Business & Functions group and with a team of other data management & privacy experts who provide subject matter expertise and advice, tailored to the businesses, regions, and functions of the Bank.

Responsibilities

Provide Operational Support

• Implement and manage operational processes which delivers outcome focused & timely service delivery.
• Analyse existing business & functional processes to identify automation opportunities in area of data management, data privacy and records management.
• Recommend process improvements to address control gaps and to enhance efficiency where possible.
• Support & coordinate with stakeholders in defining automation or remediation actions / solutions.
• Develop, track & analyse actionable metrics to continuously improve tools, procedures & provide visibility of operations to management.
• Conduct assessments / surveys (e.g., on privacy impact / risk & controls) / data gathering and analysis on applications, products, processes, documentation and third parties to evaluate compliance with laws, regulations, and internal standards
• Draft / update policies, guidelines, procedures, and documentation as required based on external or internal changes
• Drive change and adoption including, but not limited to, creating communications (e.g., launch campaigns), training materials as well as delivery of training
• Facilitate the choice and implementation of technology solutions, including, but not limited to requirements gathering, driving build vs buy decisions, system implementation, testing
• Monitors any new, or changes to existing, technology applications, products, or operational processes and ensures that data and privacy risks are appropriately managed

Facilitate workshops for assigned Business / Functions with 2nd line of defence and Technology to source inputs and document outcomes on:

• current state (e.g., systems, processes, controls, projects, documentation including contractual arrangements)
• risks and controls,
• gather / validate requirements for applications supporting data and privacy management,
• proposed processes, controls, frameworks / templates, solutions

Governance & Risk Management

• Support liaison with Risk Assurance team on any Group Internal Audit and any regulatory inspections as required.
• Assist in identifying, assessing, monitoring, controlling, and mitigating data management, privacy, and record management risks to the Group.
• Adopt a proactive approach to threat risk assessment through appropriate stakeholder engagement and monitoring of the external environment to improve assurance planning.
• Define metrics and dashboards for monitoring and reporting purposes
• Provide write ups and data visualisations to forums to enable decision making
• Participate in related workshops/forums to provide input on privacy processes and requirements for new products/initiatives
• Ensure compliance with privacy processes to deliver swift resolution of privacy related issues and incidents
• Report on relevant privacy process related matters, including metrics, KRIs, issues, incidents, and risks
• Provide timely and accurate reporting to internal risk assurance team & appropriate forums /committees
• Design/ re-design processes and controls to ensure compliance with laws, regulations, and internal standards in the most efficient, streamlined and customer centric way for the Group

Training, Awareness & Change Adoption

• Increase awareness of data & privacy risk and processes within the assigned Business / Functions by supporting training programs, maintaining, and uplifting supporting procedures and materials
• Ensure training needs of Business/Functions are shared with the training Lead in the program and help to support/design appropriate training delivery accordingly.

Regulatory and Business Conduct

• Display exemplary conduct and live by the Group\'s Values, Valued Behaviours, and Code of Conduct
• Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across the Bank.
• Effectively and collaboratively identify, escalate, mitigate, and resolve risk, conduct and compliance matters.

Key stakeholders

• External: 1st line Data Governance teams of Business / Functions & 2nd line CFCC teams,
• Internal: Data Management Partners , Program Governance & Risk Assurance

Our Ideal Candidate:-

Role Specific Competencies

• University degree with professional certification (such as CIPP, CIA, CISA, CISSP, or CISM) preferred.
• 12 and more years of experience in a relevant role (e.g., Operations, Business Risk or Compliance) or experience in a Business Operations of a large organisation
• Experience in one of the following Business / Functions will be an added advantage (e.g., Retail Banking; Corporate & Institutional Banking; Wealth Management; Private Banking; Legal; HR; Operations; Risk)
• Good understanding of Information Security Policy, Privacy Policy, Data Management Framework & Records Retention Policy as well as Standards.
• Effective oral and written communication skills, with an ability to influence and to gain the respect of senior stakeholders and peers
• Ability to perform the role of \xe2\x80\x98Change Leader\xe2\x80\x99
• Confident and courageous to raise/escalate issues in a pro-active, professional, and timely manner
• Highly motivated individual with a strong track record of achievement
• A good team player
• Ability to multi-task and work under tight deadlines
• Excellent stakeholder management skills

About Standard Chartered

We\'re an international bank, nimble enough to act, big enough for impact. For more than 160 years, we\'ve worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you\'re looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents. And we can\'t wait to see the talents you can bring us.
Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you\'ll see how we value difference and advocate inclusion. Together we:

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Be better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations
• Time-off including annual, parental/maternity (20 weeks), sabbatical (12 weeks maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum
• Flexible working options based around home and office locations, with flexible working patterns
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.

Recruitment assessments - some of our roles use assessments to help us understand how suitable you are for the role you\'ve applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process.

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