Job Description

Description: * To handle incoming and outgoing documents and drawings and ensure proper tracking, duplication and distribution to appropriate parties in accordance with established procedures * Description: To handle incoming and outgoing documents and drawings and ensure proper tracking, duplication and distribution to appropriate parties in accordance with established procedures To control incoming and outgoing project records in accordance with established procedures To duplicate and distribute documents To facilitate timely document review, approval and documentation in an effective and efficient manner. To control all aspects of documentation throughout the project's life cycle such as: Catalogue, post, distribute, track and compile hard and soft copy Assist the project team by co-ordinating document status and distribution Audit documents to ensure project files are current and all stakeholders are adopting the prescribed documentation protocol Enforce Project Documental Control policies and procedures to assist in maintaining a current and organized project document management system Provide support for the Change Control and Document Control processes for the project Track all documents correspondences and transactions File and archive documentation to facilitate easy retrieval Assist completion of requests, searches and queries from any project member Prepare and handover all final as-built documentation Any other duties deemed necessary Requirements Minimum 'O' levels with at least 2 years of relevant working experience in document management. Strong communication skills, both written and spoken Has good document control & administrative skills. Knowledge on ISO 9001 standards will be preferred Good working knowledge of MS Office, and adept at spreadsheets and file management systems. Prior experience with Project Information Management System is preferred