Job Description

Title: Document Management Lead

Job Responsibilities

Ensure work meets required HSE and QA standards.

Implements and executes the Document Management strategy in support of the scope of work performed and the specific Project needs and goals.

Accountable for ensuring compliance with Code of Business Conduct, company Internal Controls Policies and Business Practice

Accountable for ensuring development of, implementation and compliance with Project Policies and Processes.

Accountable for the success of the Document Management activities and deliverables in accordance with the agreed schedules, milestone and cost, focused at aiding project goals and objectives.

Effective management of Document Management supply chain activities that ensure delivery of cost-effective services to the agreed scope of work.

Communicate/liaison with Project Management & Team, Client and Sub-Contractors effectively and resolve problems & issues relating to documentation, information and data.

Document distribution management.

Ensures consistent and common appropriate functional training and development programs are provided for all resources in support of Project operational needs.

Communicates regularly with Document Management employees by use of briefing sessions to share knowledge, best practices and lessons learned.

Ensures the correct establishment, utilization, maintenance and usage of Document Management processes, systems, tools e.g. IPMS (in-house system), Supplier Management, Documentum etc.

Management and operational prioritization of the document management team.

Understand limitations of the systems and adopt necessary changes to work practices and works with the database administrators to improve the service.

Set the satisfaction criteria for work processes and the standards for the document management team.

Contribute to the development and training of document management personnel.

Requirements

PolyTechnic/Graduate

Knowledge of EDMS systems (Documentum) and computer technology.

Knowledge of Information Management systems and Philosophies an advantage.

Knowledge of oil and Gas industry documentation.

Good communicator and motivator.

Development of procedures and work processes.

Awareness of Regulatory Authorities requirements