Job Description

XCL World Academy has a vacancy for an Educational Administration Officer position in the Early and Primary Years department . The successful incumbent will be responsible for supporting the Early Years & Primary Years leadership team with the management of the daily operations in the division . It is expected of the Educational Administration Officer to have a good understanding of school management information systems in addition to strong communication and interpersonal skills to interface with school staff, students, parents and guardians in a professional manner.

Main Responsibilities

• Coordinate and manage in support of the PYP Coordinator/Dean of Student Life on the daily cover and supply arrangements for the Early and Primary Years.
• Student attendance and arrival tracking , contacting parents whose ward has not arrived at school and communication regarding their absence that has not been received.
• Tracking and follow-up with teachers who did not record student attendance.
• S-Pass attendance tracking , to ensure that all S-Pass students are meeting attendance requirements as set by ICA.
• Assist with the preparation of curriculum materials, presentations and resources such as documents, video editing, displays, event management.
• Understand and operate areas of the School’s integrated management system (iSAMS) and any related software programmes that support the organization of the curriculum and school.
• Update student and teaching set information (iSAMS, google sheets).
• Make changes to the timetable, duty schedules, staffing and rooming in iSAMS throughout the academic year (where required) as well as on internal divisional documents.
• Ensure that school management information systems are set up accurately in preparation for reporting periods.
• Ensure the set-up and smooth running of assessments (MAP, PASS, CAT4, PIVOT), including preparing and uploading rosters
• Prepare data from assessments including downloading reports, collating data into spreadsheets and uploading data onto platforms.
• Support with evacuation drills under the guidance of the EYPY Principal / PYP Coordinator
• Fulfill other administrative duties as assigned for the smooth running of school as directed by the Principal and PYP Coordinator

Person Specifications

• Preferably Minimum Degree in Business Management or other related courses.
• Equivalent Diploma holders in relevant fields will be considered.
• Minimum 2 years experience working in a School environment, preferably in an international school setting (Early & Primary Years)
• Has experience in coordination, administration work, managing small tasks and efficiently following up on them.
• Intermediate knowledge in using google sheets and excel to manage student data and reporting.
• Organized, proactive and solution focused , flexible, adaptable and quick learner
• Has demonstrated the ability to work well in teams
• Has demonstrated a positive relationship with all members of school community
• Has demonstrated a good understanding of school management information systems

Application Interested applicants, please send your detailed resume to recruit@xwa.edu.sg by 27 June 2022.

About us XCL World Academy is an international school in Singapore for students aged 2 to 18, fully committed to the academic, emotional and social development of its students. We are immensely proud to be the first and only international school in Singapore authorized to offer all four International Baccalaureate (IB) programmes. We aspire to recruit employees that share and understand our commitment towards creating our mission of empowering an international community of happy learners who aspire to positively impact others.We are committed to safeguarding and promoting the welfare of children and young people. All appointments are subject to Safer Recruitment processes such as interviews, employment reference checks,identity and criminal record checks. Selected candidate[s] would be required to provide documentation of background check done from the home country.