Job Description

Job Title: Event Coordinator Location: 601 Macpherson Road (Tai Seng MRT) Department: Event Management


Job Summary: The Event Coordinator is responsible for planning, organizing, and executing a wide range of events, ensuring they run smoothly and successfully. This role requires meticulous attention to detail, excellent communication skills, and a creative approach to create memorable experiences for our clients and attendees. The ideal candidate will have a passion for event planning, a knack for problem-solving, and the ability to manage multiple tasks under pressure.

Key Responsibilities:

• Event Planning: Collaborate with clients or internal teams to understand event objectives, themes, and requirements. Create detailed event plans, timelines, and budgets.

• Vendor Coordination: Source and liaise with vendors, suppliers, and contractors, negotiating contracts, and ensuring they meet the event\'s needs and budget.

• Venue Selection: Research and recommend suitable venues for events, considering factors such as location, capacity, accessibility, and cost.

• Logistics Management: Oversee event logistics, including setup, teardown, transportation, and equipment requirements.

• Budget Management: Monitor and manage event budgets, tracking expenses, and seeking cost-effective solutions while maintaining high-quality standards.

• Attendee Services: Coordinate registration, ticketing, and accommodations for attendees. Ensure a seamless and enjoyable experience for all participants.

• Promotion and Marketing: Assist in event promotion, marketing, and social media outreach to maximize attendance and engagement.

• On-site Management: Supervise on-site event operations, troubleshoot issues, and ensure that the event follows the planned schedule.

• Post-Event Evaluation: Collect feedback, analyze event success, and prepare post-event reports to identify areas for improvement.

• Compliance and Permits: Ensure that all necessary permits, licenses, and compliance requirements are met for each event.

• Health and Safety: Implement health and safety protocols to ensure the well-being of all participants.

Qualifications:

• Relevant qualification in event management, hospitality, marketing, or a related field (preferred).
• Proven experience in event planning and coordination.
• Excellent project management and organizational skills.
• Strong negotiation and communication skills.
• Proficiency in event management software and Microsoft Office suite.
• Creative thinking and problem-solving abilities.
• Ability to work under pressure and meet deadlines.
• Flexibility to work irregular hours, including evenings and weekends.
• Knowledge of the latest trends and technologies in event planning.

Working Conditions: The role may require irregular working hours, including evenings and weekends, to oversee events. This position may also involve occasional travel for site visits and client meetings.

How to Apply: Interested candidates should submit a resume and cover letter detailing their qualifications and relevant experience. Ingenious Concepts Pte Ltd is an equal opportunity employer and encourages candidates from all backgrounds to apply.