Job Description

Job Purpose

Join a team of professional education enthusiasts, who deliver high quality programmes in Singapore and around the world to leaders and professionals in governments and private sector. The job requires the support on the administrative function of the Executive Education department; to support the daily account receivables/payments processes and the procurement process. This role will ensure data integrity (upkeep the various systems with the updated records/ statistics) and compliance to any new policies/ policies changes implemented. This role will also assist in the pre-programme and post-programme preparation as required for Executive Education Programmes.



1. Accounts Payables
a. Verify and process all invoices (i.e., supplier, CTA, P-Card, Staff claims etc)
b. Process payments to Faculty/ Speakers for engagements
c. Prepare and process all monthly journals, entries, etc
d. Assist in new Vendor creations
e. Record and file transaction records

2. Accounts Receivables
a. Create and issue sales invoices, billing cancellations, credit note, ensure sales completeness checks performed
b. ICS receipts
c. Verify and raise reconciliation requests for online payment collections
d. Check and advise on account receivables aging report
e. Assist with Budget and Forecasts preparation as well as monitoring Departments\' utilisation
f. Record and file transaction records

3. Procurement
a. Raise and submit required procurement documents for various procurement methods

4. Pre-Programme and Post-Programme Preparations
a. To support Programme Managers as required in preparing/delivering the Executive Education Programmes

5. Any other duties assigned.

Qualifications

- Minimum university degree
- Good knowledge of MS Word and Excel
- Good command of spoken and written English
- Detail-oriented
- Excellent team player, motivated, takes initiatives and willing to work longer than office hours when needed.

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required.

Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Bukit Timah Campus

Organization: Lee Kuan Yew School of Public Policy

Department : Executive Education

Employee Referral Eligible:

Job requisition ID : 18533

National University of Singapore