Job Description

We are looking for an Executive Administrative Assistant to join our global design community. As our new Executive Administrative Assistant you will be part of an interdisciplinary studio with landscape architecture, urban design and urban hydrology expertise, working on sustainable projects worldwide. We have delivered innovative and sustainable design solutions for a wide range of developments through our multidisciplinary expertise in master planning, urban design, and landscape architecture.

It is our ambition to pioneer sustainable change through our work. Our projects and solutions aim to inspire, innovate, and set not just best practice, but next practice. You will join a global company that has been growing successfully since its founding in 1959.

What are we offering?

Joining our Singapore office, you be part of a company working with international projects of all scales and sizes. From water sensitive urban design masterplans, concert halls and university buildings, public parks, biodiversity enhancement and restoration nature parks, headquarters, and sustainable housing, you will be a part of an organization with a creative culture and history of delivering award-winning architecture.

Your key tasks and responsibilities will be:

• Assist in organising appointments, meetings, and providing administrative support to high-level executives
• Coordinating Business Development efforts and assisting in related activities
• Preparing tender documents for submission and maintaining liaison with external parties
• Managing documents, reports, records, and ensuring compliance with office standards, including meticulous filing
• Providing logistics support for office events and workshops, including planning, organization, and coordination

Qualifications

What are we looking for?

For this role, we believe your starting point is:

• Diploma or Bachelor\'s degree preferred, or equivalent relevant experience
• A detail-oriented self-starter who demonstrates resourcefulness and a can-do attitude
• Thrives in a fast-paced work environment and can time manage effectively to prioritize tasks
• Exceptional writing, editing, and proofreading skills to maintain high-quality documentation
• Excellent communication skills in both written and spoken English, with a strong visual acuity for presentations and materials
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Proficiency in Adobe InDesign is an advantage.

Additional Information

How do you apply?

Submit your application and CV. Please note that interviews will be conducted on an ongoing basis.

About Henning Larsen

Henning Larsen is an international design studio with strong Nordic roots and values at the core of who we are. We aim to promote a creative, non-hierarchical workplace, which fosters supportive environments and the freedom to assert and test new ideas and visions. This work culture, coupled with our commitment to new learning opportunities, stimulates our employees\' individual and collective creativity and skills in design and service. We currently employ approx. 750 people working in an international environment. Follow us at , , or .

Access to a world of knowledge

We believe that creativity in design thinking is propelled through an active use of data and knowledge in the process. Through our Ramboll ownership, you will get access to experts that can provide world leading technical insight, data and knowledge across the engineering and socio-economic disciplines. Together, we will be able to provide visionary buildings and spaces that offer concrete solutions to some of the most demanding challenges facing cities and communities around the globe.

Ramboll