Job Description

This role will be part of our APEC Regional team and will be responsible for the administration support to APEC Commercial Operations Head.

Key Responsibilities

• Provide administrative support to Head of APEC on schedule planning, including calendar management, travel accommodation and logistics arrangement, expense reimbursement etc.
• Organize business meetings and take meeting minutes, responsible for the materials preparation, agenda planning, onsite coordination etc.
• Prepare and support Head of APEC on required information, APAC CEO office, Governance Boards etc
• Coordinate APEC regional Quarterly Business Review meetings and Prepare Monthly Business reporting and dashboards.
• Maintain good contact and close working relationship with APEC Regional Management team and provide support if required.
• As the key contact for APEC Regional Team for internal or external VIP visiting, being an ambassador of APEC.
• Handle ad-hoc tasks assigned by the manager.

REQUIRED QUALIFICATIONS
Knowledge / Abilities:

• Experience working and supporting Senior Leaders
• Excellent and effective oral and written communications skills
• PC skills (i.e. Excel, PPT, Word, Outlook, etc.), sense of data analysis
• Good sense of responsibility and confidentiality with integrity
• Capability to coordinate executive, general staff and meetings across multiple departments
• Ability to take on projects and work independently or with team
• Extremely organized and continually look for innovative streamlined processes for maximum efficiency
• Ability to prioritize and remain flexible with daily workload
• Works in fast-paced environment while analyzing issues with discipline and judgment
• Maintains confidentiality in sensitive and proprietary matters

Competencies:

• Result-oriented and committed to deliver on targets
• Entrepreneurial and daring to take initiative
• High level of energy and action oriented
• Building trust and high level of collaboration

Teo Yun Xuan License No.: 02C3423 Personnel Registration No.: R1874087

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