Job Description

ABOUT RADISSON HOTEL GROUP
We are one of the world’s largest and most dynamic hotel groups, recognised as 4th Best Employer in Travel & Leisure Industry by Forbes. With nine distinctive brands and operating more than 1,600 hotels (with some under development) worldwide, we at Radisson are committed to be the company of choice for our guests, owners and talent.

AREAS OF RESPONSIBILITY

The role of the Executive Assistant will provide secretarial and administrative support to the team as well as the high-level executives within Radisson Hotel Group. He/She will need to handle complex task, sensitive information and perform duties which includes scheduling meetings, taking minutes, maintaining databases, and producing reports or presentations for their executive leadership.
To be successful in this role, he/she should be well organized, possess excellent time management skills, communication skills, attention to detail, be highly adaptable and possess critical thinking skills. A team player is essential.
Ultimately, he/she will contribute to the efficiency of our business by providing personalized and timely support to the executives.

• Act as the point of contact between the executives and internal/external parties
• Make travel arrangements and detailed travel itineraries, not limited to arranging travel documents, hotel booking, submission of entry approval through government portals, business visa, car rental
• Prepare financial statements, reports, invoices and other documents for submission and approval
• Organize, facilitate and provide accurate minutes recording during the meeting and ensure information are shared across the board
• Maintain the current filing databased system and ensure information is up to date
• Retrieve and file corporate records, documents, and reports
• Reconcile expense reports and review the Asia Pacific team expenses claims
• Raise purchase order and invoice checking for approvals
• Manage complex calendars for meeting & appointment arrangement
• Inventory management for the team and assist in office management
• Arrange logistics arrangements which include video conference room set-up and director meetings
• Coordinate company AMEX credit card for new hire
• Screen calls and take down messages for the team
• Coverage of other EAs who may be on leave of absence
• Contributes to unit effort by accomplishing related duties as required

MINIMUM EXPERIENCE

• Possess at least a Diploma/Degree in any discipline
• Minimum 3 - 5 years of working experience in providing administrative support in a high-profile environment with tact and diplomacy
• Possess excellent communication and time management skills; proven ability to meet deadlines
• A team player is essential
• Well-developed organisational skills allowing to multitask and prioritise tasks
• Solid working knowledge of office processes and business policy development, and of related computer software and electronic communications tools including but not limited to Word, Outlook, Excel, Teams and PowerPoint.
• Demonstrate ability to be able to thrive in a fast-paced environment and have the ability to identify sensitive and confidential information.
• Have a people-first focus with strong interpersonal skills and can engage across diverse cultures, multiple levels of organization
• A Yes I Can! service minded attitude
• Experience working in a Global Matrix Organisation and hybrid work environment

Languages: Excellent English written and verbal communication skills
INDMANAGE