Job Description

• At least 4 to 5 years experience in Admin/Executive Assistant
• Associate or bachelor's degree in business marketing is highly regarded
• Experience in Calendar/Email Management, Handling calls

Beepo is a Probe Group company, a full service Australian owned outsourcing company, with a team of 15,000 across 6 countries - the largest and most diverse Australian owned customer experience outsourcing provider.

Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.

You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.


Duties and Responsibilities:

• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Liaising with internal office staff continuously to help meet company targets and objectives.
• Liaising and communicating with external clients.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Maintaining the company and director’s social media presence across all company social media platforms, including Facebook, LinkedIn,
• Create a regular publishing schedule and implement it through an editorial calendar to plan, manage and promote internal and external company culture.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Performing office duties that include ordering supplies and managing a records database.
• Opening, sorting, and distributing incoming faxes, emails, and other correspondence.
• Provide strong organisational administrative support across project management and problem solving skills.

Qualifications and Experience:

• At least 5+ years’ experience in Admin/Executive Assistant
• Associate or bachelor’s degree in business marketing
• Must have experience in Calendar/Email Management, Handling calls
• Must have excellent communication skills both written and verbal
• Experience in Social Media Posting/Management
• Proficient in using MS Office/Google Suite/ PowerPoint
• Someone who has a sense of urgency and can work under pressure
• High attention to details and accuracy
• Able to work independently and as a part of team
• Ability to manage time and prioritize workload according to business requirements