Job Description

Description

Administrative Responsibilities

• Provide administrative support to the Health Promotion and Preventive Care (HPPC) Team, across its entire range of functions.
• Arrange meetings, prepare agenda and provide other logistical support. Record minutes of department meetings promptly and accurately.
• Maintain calendars of the Manager (HPPC) and Director (HPPC), as assigned. Arrange for meetings and book and prepare facilities for these meetings.
• Facilitate the rectification of IT and technical problems by raising these issues promptly to relevant IT staff whenever these arise.
• Arrange for dispatch of items to/fro clinics/other locations and HQ (in particular to Disease Days and Live Well Roadshows).
• Collate accrual lists as requested by Finance.
• Raise ePRs for required services and epayment after completion of jobs and/or services.
• Ensure the safekeeping of department\'s assets eg. laptop, mobile phone, equipment and supplies and maintain an accurate inventory list of the assets.
• Carry out any other duties, as assigned by Assistant Manage and Director from time to time.

Projects/Event Administrative

Annual Staff Health Screening:

• Assist in registering staff during corporate health screening activities, when required.
• Ensure all equipment for the event is delivered and set up timely and promptly.
• Support data collation relating to health screening as directed by supervisors.
• Ensure timely receipt of questionnaire/ reports from mobile health screening team, doctors and external providers.
• Ensure accurate completion of health screening data entry within the stipulated timeline.
• Compile personal reports for health screening participants and prepare organization report for management.
• Ensure timely, smooth and efficient delivery of reports to staff and prepare post-health screening intervention call list for Healthbuzz leaders.
• Prepare statistics/PowerPoint presentation, when required and attend any enquiry on results and rectify errors in data entry.
• Provide guidance and support to new or temporary staff in department.

Patients Health Promotion Services, Activities and Events:

• Provide administrative and logistical support for health promotion services
• Maintain stock levels of envelopes, letterheads, brochures etc.
• Prepare publicity materials and make purchases for health promotion displays, exhibits and event (as required)

Workplace Health Promotion (WHP):

• Book venue for WHP activities in HQ and send reminder emails on WHP activities to HQ staff.
• Collate WHP attendance sheets from Healthbuzz leaders and keep track of WHP activities of respective clinics.

Requirements

• GCE \xe2\x80\x9cO\xe2\x80\x9d or \xe2\x80\x9cA\xe2\x80\x9d level or Secretarial Diploma / Diploma in Office Skills or in Marketing will be an advantage
• 2 years of working experience in administrative support to a department.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Proficient in Microsoft Access will be an advantage.

TELE me at @jacechooo or WA me at NOW!
Interested candidates please submit your resume to jacechoo@recruitexpress.com.sg

Jace Choo Oi Kei
Personnel EA License No.: R1875164
Recruit Express Pte Ltd (EA Licence No.: 99C4599)

Industry

Healthcare / Pharmaceutical / Life Science / Medical Device

Specialization

Healthcare - Pharmaceutical / Life Science / Medical Device / Clinical Research / Regulatory Affairs

Location

Central

Employment Type

Contract / Temp

Salary

Negotiable

If you meet the requirements of this role, please email a detailed resume in Word document to Jace Choo Oi Kei.
CEI Registration No.: R1875164
Email: jacechoo@recruitexpress.com.sg
Tel: 67363280
*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Recruit Express