Job Description

Johnson & Johnson Innovative Medicine SEA & India is recruiting for an Executive Assistant to the Area Managing Director, located in Singapore.As the Executive Assistant to the Area Managing Director for J&J Innovative Medicine SEA & India, you will play a pivotal role in ensuring the smooth operation of our executive office. You will be responsible for providing high-level administrative support to Area Managing Director as well as general administration support for J&J Innovative Medicine SEA & India function. This role requires exceptional organizational skills, a keen eye for detail, and the ability to maintain confidentiality while handling sensitive information.Key Responsibilities

• Calendar Management: Maintain and coordinate the Area Managing Director\'s (Primarily) & General Manager\'s (SMIP) calendars, scheduling meetings, appointments, and travel arrangements. Ensure all commitments are met while optimizing their time.
• Communication : Act as a primary point of contact for internal and external stakeholders, screen and direct incoming calls and emails, and draft or review correspondence on behalf of the executives.
• Meeting Coordination : Arrange and prepare materials for executive meetings, conferences, and presentations. Attend meetings and take detailed notes for later distribution.
• Travel Management : Plan and coordinate travel itineraries, including flights, accommodations, and ground transportation, ensuring cost-effective and efficient travel arrangements.
• Document Management : Manage and organize digital and physical files, records, and documents for the executives. Maintain an efficient and well-organized filing system.
• Expense Management: Handle expense reports and reimbursements, ensuring compliance with company policies and accurate record-keeping.
• Event Planning Support (SEA) : Assist in the preparation and coordination of the SEA executive visits, SEA Townhalls and LT Meetings, as well as coordinate meetings and related logistics.
• Project Support : Provide support for special projects and initiatives as assigned by the Area Managing Director, including research, analysis, and follow-up.
• Confidentiality : Maintain the highest level of confidentiality regarding all aspects of the executives\' work and activities.
• Relationship Management: Build and maintain strong relationships with internal and external stakeholders, including clients, partners, and board members.

• Proven experience as an executive assistant or senior administrative assistant, preferably supporting C-suite executives.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office and other relevant software.
• Exceptional attention to detail and problem-solving abilities.
• Ability to work independently and prioritize tasks effectively.
• High level of professionalism, discretion, and integrity.
• Bachelor\'s degree or equivalent experience preferred.

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