Job Description

The position is responsible in overseeing the day-to-day administrative support activities of the Executive Office headed by the Managing Director and provides general assistance and coordination for the business development and project management section.

• ADMINISTRATIVE FUNCTIONS

1. Documents/Communication Management.Screen incoming calls of the Managing Director and responds to emails per priority.Opens, sorts, reviews and distributes incoming and outgoing documents to and from the Managing Director's Office and transmits documents correspondingly.Monitoring and file keeping of confidential files (Managers' 201 File).2. Meeting Administration.Schedules, plans, regular monthly meetings and other meetings as required by the Managing Director on-site or off-site and ensures that the rooms and equipment needed are available.Prepares meeting agenda to be discussed, sends corresponding notices to attendees and takes minutes of the meeting and prepares document for distribution to meeting members.Takes on a lead role in appointed work groups to schedule, monitor/track and follow up on pertinent actions items and deadlines, based on what was agreed in meetings and as recorded in the minutes and communicates statuses promptly.Assures confidentiality of important matters.3. Executive Scheduling. Manages and maintains the Managing Director's schedule/calendar.4. Manpower Monitoring. Prepares and monitors weekly Official Business plan itinerary of field officers.5. Travel Arrangement Management. Assists in corporate travel and accommodation reservation of staff and external visitors as necessary by ensuring approvals prior to preparation and completion of PR.Provides detailed itinerary for Managing Director and guests as required.

• OTHER SPECIAL PROJECTS

Manages a variety of special projects and assignments for the Managing Director.REQUIRED JOB COMPETENCIES: A. Above average verbal and written communication skills specially in business writing, editing, presentation and facilitation skills)B. Organizational ability and excellent time management skills to manage work flow from multiple sources, stay organized, acceptance of change, and can meet agreed upon deadlinesC. Customer Focus considering internal and external clientsD. Self-confidence and Professional Demeanor and Appearance. Determined and capable in carrying oneself professionally while interacting with all levels of the organization, can take risks and take on new responsibilitiesE. Results-Oriented and can manage small projects and can work well even under pressureF. Flexible and Open to feedback and suggestionsG. Has leadership qualities such as initiative, integrity, eagerness and general interest in people developmentH. Very good problem solving skills and decision-making skillsI. Computer Applications proficiency specially on MS Word, MS Excel and MS PowerPointBASIC PERSONAL QUALIFICATIONS: A. Bachelor's degree of any business course.B. With 3 years working experience in the same work environment.C. Ability to work in a fast-paced environment, a good team player and dedicated.D. Basic background on other key areas of admin responsibilities (permits and licenses, property insurances) an advantage.Job Types: Full-time, PermanentSalary: Php20,000.00 - Php25,000.00 per monthBenefits:

• Company Christmas gift
• Company events
• Employee discount
• Health insurance
• Life insurance
• Opportunities for promotion
• Pay raise
• Staff meals provided

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• 13th month salary
• Bonus pay
• Overtime pay
• Performance bonus

Ability to commute/relocate:

• Pasig City: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Executive Assistant: 2 years (Preferred)

Language:

• English (Preferred)

Expected Start Date: 08/01/2022