Job Description

Job Responsibilities:

• Provide comprehensive secretarial and administrative assistance to the Managing Director.
• Assist in analyzing various processes and prepare necessary agendas, presentation slides, and reports.
• Swiftly and accurately create reports, presentations, and correspondence.
• Conduct precise research and analysis within the Maritime/Shipping industry when needed.
• Coordinate arrangements for meetings and conferences as delegated.
• Transcribe dictation and compose written correspondence.
• Maintain daily record-keeping and document filing.
• Generate and organize information for easy reference.
• Handle telephone calls, screen messages, and respond to emails and other forms of correspondence.
• Manage the calendar, coordinate meetings, and make travel arrangements.
• Ensure the provision of efficient and effective administrative support.

• Preferred qualifications include a degree or diploma in Business Administration or a relevant field.
• Advantageous to have 2 years of experience in an executive support role within the Shipping industry.
• Possess a methodical approach with strong research skills.
• Thorough understanding of clerical and secretarial principles.
• Proficiency in managing databases and tracking systems.
• Strong organizational skills with acute attention to detail.
• Ability to thrive under pressure and meet deadlines.
• Excellent written and verbal communication abilities.
• Proficient in using Microsoft Office applications.

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