Job Description

Overview

Reporting to the Manager, the Executive Assistant is to provide department administrative support.

Job Responsibilities

You will be responsible for the following:

• Responsible in providing full spectrum of administrative support.
• Coordinate, schedule and organize meetings that includes preparing of meeting agenda, materials and supporting documents, drafting minutes of meeting and provide support in the follow-up and tracking of matters arising.
• Assist in data collation, data analysis and preparation of presentation slides, reports and documents.
• Assist the department in the planning and executing strategic and operational high impact projects.
• Handle purchase and work requisition processes, from calling suppliers for quotation to submitting invoices to Finance for payment.
• Prepare and submit all expense claims and records for the department.
• Handle in-coming and out-going correspondences.
• Perform typing, faxing, sorting, filing, scanning, photocopying and recording of documents and forms.
• Responsible in organizing and managing calendar schedule including meetings, clinical work and events for all his roles.
• Responsible in the arrangement of overseas travel schedule and itineraries.

• Minimum 3 years of experience in clerical and administrative duties.
• Proficient in Microsoft Office (Word, Excel and Power Point).
• Good communication and interactive skills.
• Good team player with the ability to work independently.
• Strong verbal and writing skills.
• Possess strong analytical and problem-solving skills.
• Energetic, organised, pro-active and thrive in dynamic environments

National University Health System