Job Description

Sephora is a global leader in omni channel beauty retailing, and a division of LVMH – Moët Hennessy Louis Vuitton. At Sephora, we stand together and we stand for something more. For empowerment, for exploration, for the opportunity to impact people’s lives through the unlimited power of beauty. We successfully operate more than three thousand points of sale across Americas, Europe, Middle East and Asia, and together we aim to animate the most loved beauty community in the world. Here in Asia, our teams run omni-channel businesses in 11 markets across the region, in addition to cross-border e-commerce to several more. Our success is built on innovation, a unique product portfolio, market leading digital capability, and our unique customer experience. With ambitious growth plans we are always looking for talented people who aspire to build businesses and develop themselves. Sparked by energy and excitement, our passion is contagious. We are united by a common goal – to reimagine the future of beauty.
Context

• Sephora, a division of LVMH – Moët Hennessy Louis Vuitton global luxury leader, is a global leader in beauty retailing. It successfully operates more than two thousand points of sale across Americas, Europe, Middle East and Asia. Its aim is to animate the most loved beauty community in the world.
• Sephora SEA’s retail activity spans over 8 countries (Singapore, Malaysia, Indonesia, Thailand, India, Australia, New Zealand and Korea) with 50+ stores and boasts some global flagships such as Ion in Singapore and Pitt Street in Sydney. Its digital activities span over eight countries (retail countries excluding India, plus Philippines). Sephora SEA has experienced rapid growth in the region with many more stores and countries to come.
• Sephora Asia is looking to recruit an Executive Assistant to support the Regional Vice President of Human Resources (Southeast Asia).

Responsibilities The role is pivotal in supporting the Regional HR Leadership in high-level administrative support, keeping the HR VP’s communications organized so that they can easily access the important information with ease. The role manages the HR VP’s daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging for transportation. The role will be well-versed with company policies and best practices.
Other key responsibilities:

• Scheduling of meetings/ appointments for Regional HR VP, working alongside teams to make arrangements across calendars.
• Manage travel logistics and accommodation arrangements.
• Manage expense submissions, process claims, and prepare weekly, monthly or quarterly reports when needed.
• Format information for internal and external communication – memos, emails, presentations, reports if required.
• Assist in office supplies / office move / general office management, liaising with suppliers
• May be required to stand-in for the receptionist from time to time when receptionist goes on annual leave

Requirements:

• Experience having covered senior stakeholder(s) – VP Level and above across SEA/ Europe a plus to help with scheduling
• Extensive calendar management
• Can manage travel arrangements, logistics, accommodation
• Comfortable processing expenses claims, invoices, PO’s
• Can organise meetings, catering, liaise with suppliers

Plus points:

• Experience working with CORFEA (our accounts system)
• Experience with office renovations/moves

When joining Sephora, you join the fastest growing and most innovative omnichannel retailer in South East Asia. As part of LVMH, (www.lvmh.com/group), we provide an unparalleled combination of resources, scale, and autonomy to our employees.
Sephora SEA was created through the combination of the Sephora's retail business in South East Asia and Luxola, a Singaporean start-up that broke new frontiers in ecommerce regionally. We proudly maintain an entrepreneurial and technology-focused culture, with all our capabilities built in-house – a rarity in this region.
The data is definitive: diversity leads to better teams, better performance, and better results. Consequently, we actively seek to hire employees of all genders, backgrounds, and experiences. We provide our employees with a unique opportunity to take on senior responsibilities, accelerate their career path, and impact the business of beauty across the world.