Job Description

Executive Assistant

The Executive Assistant will provide high-level administrative support to the Chief Executive Officer and other senior staff.


Scope: Singapore

Working Days: 5

Reporting into: HR and Admin Manager

In This Role You Will (Responsibility):

• Provides high-level administrative support and assistance to the Chief Executive Officer and/or other assigned leadership staff. Eg managing of CEO’s calendar
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodations for executives/managers.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.
  

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Excellent time management skills with a proven ability to meet deadlines.
  

Education and Experience:

• Minimum diploma required in relevant discipline; Bachelor’s degree in Business Administration or related field preferred.
• At least four years of related experience required.
  

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 5 kg at times.