Job Description

Job Title: Executive Assistant

Responsibilities

• Provides high-level administrative support and assistance to CEO and/or other assigned senior leadership staff.

• Manages export & import processes and ensure compliance with required documentations, as assigned by the CEO; this includes providing logistic/shipping/freight co-ordination arrangements.

• Act as the key point of contact between the stakeholders and internal/external clients

• Receives incoming communication on behalf of stakeholders, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

• Handle Ad Hoc requests and queries appropriately

• Maintain various records and documents for the stakeholders

• Coordinate travel and accommodation arrangements for stakeholders

• Develop and carry out an efficient documentation and filing system

• Provide administrative support for internal meetings and events

• Manage meeting and event logistics, such as ensuring VC & projectors are set-up, preparing meals and refreshments when necessary

• Organize and prepare for meetings, including gathering documents and attending to logistics of meetings

• Performs additional duties as assigned by executives.

• Performs other related duties as assigned.
  

• Minimum Bachelor’s Degree holders in any discipline.

• Must have at least 10 years of relevant experience, with proven record in highly multi-tasking & fast-paced environment.

• Excellent verbal and written communication skills, in engaging stakeholders

• Outstanding organizational and time management skills

• A team player with high level of Integrity, responsibility and trustworthiness.

• Strong interpersonal, organization and problem solving skills.

• Ability to engage with stakeholders and communicate effectively.

• Diligent, systematic and meticulous, with strong pro-activity and drive.

• Ability to function well in a high-paced and at times stressful environment.

• Proficient in Microsoft Office applications, including Word, Excel and Powerpoint.