Job Description

Overview

We ae looking for an Executive Assistant who is pro-active, energetic, attention to detail and organized. A person who has a can-do attitude and creative in finding solutions. The person will be serving our regional management executives and needs to be discreet. The need for being inclusive and adaptable to multi-cultural and/or diverse leaders is a must.

Responsibilities

The key tasks of this role are:

• Manage diary - check on important meeting invites in the diary and pre-empt Managers well in advance and Book necessary meeting rooms and venue.
• Organize internal/external/client calls with multiple time zones via Zoom or Microsoft teams
• Follow up and Consolidate deck/files from markets and download to save them (usually heavy files ...)
• Timesheets submission on weekly basis in Maconomy
• Expenses/claims submission in Maconomy
• Vendor Set-up/creation in Maconomy
• Assist in coordinating conference/training virtual/in person events
• Help align PPT slides/Keynote/Excel/Word document as and when needed
• Follow-up on travel matters with airlines/travel agent/embassy/immigration
• Support the Regional Teams as and when required

• Proactive dynamic self starter with ability to use initiative.
• Patience is key, as we are in a fast moving environment and things change all the time.
• A fast worker who is meticulous and accurate; agile, systematic and resourceful.
• Good MS Office computer skills
• Ability to work with staff at all levels
• Excellent communications skills.
• Resourceful in managing competing priorities and able to handle tight deadlines.
• Good judgment and handle information in a professional manner.
• At least 8 years of working experience in the related field, worked in a multinational company
• Able to start work immediately or in short notice is a plus