Job Description

DESCRIPTION

Job summary
-JOB SUMMARY-
Amazon is looking for an Executive Assistant to support 2 Directors of Amazon.sg Retail and Operations team.
This is a unique opportunity to be involved in a dynamic department with a high level of responsibility. This person will be responsible for creating and monitoring moderately complex plans and schedules in different time zones.
This person will also be responsible for preparing reports, maintaining files & budgets, travel coordination, tracking and helping drive completion of key deliverables and following up on outstanding items, preparing expense reports, planning and coordinating meetings & engagement events, space planning and performing various special projects for the greater team.

-DESCRIPTION-
The individual in this role must understand business priorities, ability to meet tight deadlines, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. The ideal candidate must be able to work successfully in a team environment and build effective working relationships inside and outside the group

Key job responsibilities

• Manage complex, international calendars and scheduling with discretion.
• Management of team space, including moves, reconfigurations and new hiring on-boarding spaces.
• Perform administrative tasks for Fulfilment Centre and Delivery Station operations.
• Manage International travels for Senior Leadership Team visits.
• Manage expense report coordination and submission in a timely manner
• Organise, execute and assist with team engagement activities (i.e. Townhall meetings, offsites and other site-level events for PR, International team visits and external visits and team social events)
• Track and help drive completion of key deliverables and follow up on outstanding items
• Act as a liason for executives direct reports
• Work closely with the leadership team, finance partners and other Executive Assistants to provide support to the organization

• 3+ years' experience assisting at the executive level
• Experience with Microsoft Office Suite (specially Outlook, PowerPoint, Word, Excel and SharePoint)
• Excellent written and oral communication skills, team - oriented philosophy and problem-solving skills
• High levels of integrity and discretion in handling confidential information
• Sound judgement and flexibility in balancing competing priorities
• Desire and aptitude for learning new concepts on the job
• Creative problem-solver and self-starter
• Event and team morale planning experience for large numbers, including budget management, supplier sourcing, oversight and delivery
• Experience with new hire onboarding, team moves and space planning
• Strong analytical skills and demonstrated ability to improve processes
• High level of integrity and discretion in handling sensitive and/or confidential information
• Highly motivated, organized, and able to work effectively with minimal supervision
• Ability to multi-task effectively and work in a highly ambiguous environment
• Detailed planning, time management and organizational skills are required.
• Strong Team player

• Bachelor's Degree
• Experience with reconciling expenses, booking travel and attention to detail
• Experience assisting multiple people at the Senior or Executive level.
• Ability to handle administrative details independently, while keeping team members adequately informed.
• Ability to prioritize and react with appropriate levels of urgency to multiple situations, requests and events that require quick response or turnaround.
• Ability to quickly learn organizational structure / objectives
• Ability to take on increased responsibilities as the position advances
• Previous working experience within a large scale rapid and process driven environment would be beneficial