Job Description

Introduction to the role
Excel in administrative activities for the assigned senior executives including:

• Extensive calendar management (3 calendars) and appointment scheduling; completing expense reports; handling communication with key stakeholders; arranging complex and detailed travel plans, itineraries, and agendas; compiling relevant documents for meetings and travel, etc.
• Organize ROB regular team activities and take care of the logistics arrangement of the online/offline events
• Support to create PowerPoint/related document and agenda for regular team meeting
• Central coordinator and liaison point for requirements in relation to the office and Executives' needs for HR team
• Manage the alias for HR community and the administrative information (like work anniversary, birthday) of the team
• PO management

Typical Day in the Role:

• Role supports 3 calendars and expenses management for 2
• No reporting is required; however, you will be expecting to put presentation decks with the use of PowerPoint
• Support logistics and meeting arrangements for the team

Candidate Requirements

• Minimum 3 years of experience in administrative support to senior executives of an organization, including comprehensive calendar and travel management
• Diploma preferred
• Highly confidential with the ability to handle sensitive matters with discretion
• Strong administrative and scheduling skills
• Excellent verbal and written communication skills
• Good organization and time management skills with high attention to detail and accuracy
• Good team player, adaptable and flexible to changing requirements
• Takes initiative, self-direction and enthusiastic in adapting to a variety of tasks
• Fluent in Microsoft Office, good PowerPoint skill is a plus
• Experience with Apps for Work (mail, calendar, docs, sheets, etc.)
• Basic office equipment maintenance

Minimum Qualifications

• Extensive experience in managing at least 2 or more calendars of senior management or C-suite executives
• Proven track record of strategic and assertive calendar management, ability to understand the business and prioritize specific meetings over others
• Self-starter, outgoing and brings energy and synergy to the team. Microsoft PowerPoint is a must-have skill set

We regret to inform that only shortlisted candidates will be notified / contacted.

For more information you can email Chloe Zheng in our Singapore office on chloe.zheng@teksystems.com quoting Job Reference Chloe Zheng 534610 or alternatively, apply here to register your interest.

http://jobs.en-sg.teksystems.com/zsluCv/executive-assistant-itcommunications-singapore-018989-singapore-15609503

Job reference : Chloe Zheng, 534610

EA Registration No: R22104900, Zheng QiMei

Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA License No. 10C4544