Job Description

Job Title: Executive Assistant Responsible for providing support and coordination to the Corporate Services Business Group. Responsib Job Title: Executive Assistant Responsible for providing support and coordination to the Corporate Services Business Group. Responsibilities . Provision of support to Chief Corporate and Sustainability Officer (CCSO), and to colleagues within the Department (together with other Confidential Secretaries). . Planning, managing and maintaining filing system and document database . Support department reporting and tracking of department objectives. . Opening, sorting and distributing correspondence and routing them to appropriate personnel in a timely and efficient manner. . Manage and maintain CCSO and a senior lawyer's schedules, appointments, including assistance with bookings and logistics for meetings. . Document formatting and proof-reading. . Preparation of necessary reports and presentation slides for stakeholders. . Working across business unit to consolidate status updates and information. . Develop and utilize historical information, retrieve information, record meeting discussions and provide minutes. . Invoice processing, filing and issuance of payments . Procurement / Requisition activities for Department's needs . Provision of internal budgeting/forecast requirements to Finance department on a periodic basis. . Working effectively across various functions within the [Corporate Services] business group and other key stakeholders to meet budgeting / forecast exercise. . Any other duties or projects assigned. Qualifications Diploma in Business Management / Administration. A Bachelor degree in Business Management or Administration/ Arts and Social Science/ Corporate Communications is an advantage. Minimum 3-5 years of relevant experience Prior general administration experience in a legal firm or legal department within an organisation will be an advantage Technical Skills: . Excellent planning, organizational, information gathering, multi-tasking and prioritisation abilities. . Strong organisational and interpersonal communication skills . High proficiency with Microsoft Office software including Outlook, Word, Excel and PowerPoint . Strong writing skills and proficiency in English Interpersonal: . Self-motivated, resilient and articulate . A people person. . Ability to work independently, discreetly and maintain a high degree of confidentiality . A strong focus on and attention to detail, accuracy and quality results . Ability to work under pressure, tight deadlines, and accommodate last minute changes. . Able to work in a fast-paced environment. . A positive attitude, with good communication skills, and an ability to work effectively in a team environment