Executive Assistant
Singapore, Singapore
Job Description
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Job : Property / Corporate Real Estate
Primary Location : Asia-Singapore-Singapore
Schedule : Full-time
Employee Status : Permanent
Posting Date : 02/Mar/2023, 11:09:54 PM
Unposting Date : 17/Mar/2023, 6:59:00 PM
Role Responsibilities
Strategy
- The primary of this position is to provide personal assistance and secretarial support for Global Head of Property (GHoP) to form liaison with other Executive Assistants in Property Management Team.
- Ensures compliance with various policies (travel, gift & entertainment and other administrative policies) and maintains confidentiality.
- Responsible for diary management, includes arranging and booking internal and external meetings and special events.
- Responsible for meeting arrangements and logistics thereof - scheduling, room bookings, catering, video conference call and townhall etc.
- Sending emails on behalf of Manager - managing all logistics for the meetings & VCs, including regular PSC meetings.
- Support for preparation of reports, presentation and letters etc.
- Organize and maintain filing and storage of confidential documents per bank\xe2\x80\x99s process and policy.
- Travel arrangements / policy - organising travel itineraries, public and private transport, air travel, hotel bookings, transfers, visas etc.
- Lead through example and build the appropriate culture and values. Set appropriate tone and expectations with the team and work in collaboration with risk and control partners.
- Support the SCB promise through the active support for team CSR activities.
- To support GHoP on risk related matters as needed.
- Support GHoP on travel expense and reimbursement claims administration for manager to ensure T&E policy is adhered to.
- Full responsibility for supporting GHoP managing travel and expenses within group policy guidelines, compliance requests for Manager \xe2\x80\x93 including check and review of T&E submission on behalf of GHoP.
- Display exemplary conduct and live by the Group\xe2\x80\x99s Values and Code of Conduct.
- Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.
- Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.
- Key stakeholder interactions are Executive Assistants to all CFOs, COO\xe2\x80\x99s CIOs and Business/Function Heads in Asia.
- Property Management Team and Extended Management Team.
- Act as primary liaison with IT service support - including responsibility for onboarding/ offboarding for team members.
- Responsibility for e-procurement approvals on behalf of Manager.
- Meeting/travel arrangements for other team members as required.
- All other Ad Hoc duties when required (meeting room bookings, setting up of conference / video call, order of stationery etc.)
- Overall 10+ years of experience as an Executive Assistant.
- Knowledge to work in a matrix multinational industry.
- Knowledge to work with senior manager (Managing Director level or above).
- Strong Communication and Negotiation skills.
- Analytical and organisational skills
- Effective Communications
- Customer Focused
- Team player
- Computer Skills e.g. MS Software
Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you\'ll see how we value difference and advocate inclusion. Together we:
- Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
- Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
- Be better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term
- Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations
- Time-off including annual, parental/maternity (20 weeks), sabbatical (12 weeks maximum) and volunteering leave (3 days), along with minimum global standards for annual and public holiday, which is combined to 30 days minimum
- Flexible working options based around home and office locations, with flexible working patterns
- Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
- A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning
- Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.
- Health insurance
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Job Detail
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Job IdJD1291582
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationSingapore, Singapore
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EducationNot mentioned