Job Description

Job: Business Support and Management
Primary Location: Asia-Singapore-Singapore
Schedule: Full-time
Employee Status: Permanent
Posting Date: 31/May/2022, 1:43:52 AM
Unposting Date: Ongoing



About Standard Chartered
We're an international bank, nimble enough to act, big enough for impact. For more than 160 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents. And we can't wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion. Together we:

• Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do
• Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well
• Be better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

• Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations
• Time-off including annual, parental/maternity (20 weeks), sabbatical (12 weeks maximum) and volunteering leave (3 days), along with with minimum global standards for annual and public holiday, which is combined to 30 days minimum
• Flexible working options based around home and office locations, with flexible working patterns
• Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills, global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits
• A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning
• Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.

Recruitment assessments - some of our roles use assessments to help us understand how suitable you are for the role you've applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process.
The Role Responsibilities
Job Summary

• Calendar management for team: Manage and maintain the team of c.20 pax their calendar of activities, meetings and various events, schedule and reschedule meetings.
• Arrange/schedule external and internal meetings, video conferences and conference calls for MD and EDs. Assist to send calendar Invites to attendees for meetings arranged.
• Arrange travel for team of 5 pax, process travel visas and hotel arrangements, review itineraries with traveler to ensure flight, hotel and transport details are in order.
• Ensure that all travel stays within the travel policy and approvals by the Line Manager or Cost Centre Manager.
• To get traveler to send email to their Line Manager for approval of Travelling before issuance of tickets.
• Consolidate and Submit Travel and Entertainment expense claims on behalf of the MD through the Bank’s online system.
• For the team, to assist in checking their T&E claims after they have submitted in the system, to ensure that each receipt is compliant with the T&E policies and if G&E need to be logged in the system. Each staff must indicate in the receipts – reason for entertainment, cost by each pax and total cost is within policy otherwise must log in G&E with details.
• Raise and monitor SRMs, EProcurement, Travel & Entertainment claims and Gift & Entertainment requests.
• Process Invoices for Cabcharge, Subscriptions, visa documents and other claims for Team
• Coordinate overall department cost EProcurement and SRMs and processing of all claims/invoices via EProcurement and T&E.
• Organize conference calls and video conference calls, book meeting rooms and ensure appropriate attendees are invited to meetings using calendar invites.
• Invoice in organising corporate events from sourcing of venues to communications to internal and external clients and finally ensuring the specific needs of all attendees are met.
• Perform administrative duties, such as updating of Team’s contact list, Client contact list, booking of meeting facilities, arranging of courier services, printing and binding of meeting materials or pitch books.
• Handle HR related matters such as settling new hires, getting team’s office equipment procurement and support and ensure adequate administrative coverage within the work teams, track team’s leave records and Leave approvals as well as track Team’s P3 are submitted on time.
• Ensure team completes their mandatory e-Learning / training.
• Ensure team always gets the latest updates on T&E and G&E Policies and ensure Team has strong awareness of and adherence to the Bank’s policies.
• Maintain the Secured Shared Folders for CRE Team.
• Develop an effective filing system within the team.
• Keep an inventory list for the team.
• Assistance with larger group initiatives, including moves, space planning, seating plans movement with the appropriate movers and team PAs.
• Covering duties of PA of Global Head, CRE’s Office during her absence.
• Work closely with other team/Segments PAs to ensure smooth running of all meetings.
• Maintain Confidentiality always.
• Assist and work with SCB Marketing team (where applicable) on organising marketing/client events for the team
• Assist in any administrative duties as agreed and as appropriate

Regulatory & Business Conduct

• Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.

Our Ideal Candidate

• 10 plus years work experience in Administrative or similar capacity role
• A flexible approach to work
• Excellent communication skills
• Comfortable dealing with senior management across different segments / countries
• Reliable, discreet and diplomatic
• Well-organised, and disciplined approach work
• Conversant in Microsoft Office applications
• Enjoys working in a challenging and fast-paced environment
• Enjoys working with people

Role Specific Technical Skills And Competencies

• Ability to multitask
• Schedule management

Visit our careers website www.sc.com/careers