Job Description

Position Description:

Responsibilities:

• Provide a wide range of administrative support to the PGDC VP’s, Cabinet and Directors.
• Answer telephone and email enquiries from internal and external stakeholders
• Maintain schedules and appointments / manage the calendar, live meetings and Video conferences of the BU Leader.
• Arrange travel and accommodation needs of the VPs through FASH
• Arrange meeting facilities and hospitality services, room bookings for various BU-wide events, Cabinet meetings and Client visits
• Independently draft correspondences (when needed)
• Produce High Quality word processing and Power point materials
• PSA (Expense Management, Time sheets), Reconciliation of expenses of the VPs
• Liaise with external partners and providers.
• Manage information flow and follow up of outstanding issues and deadlines.
• Ensure efficient records management.
• Effectively deal with confidential and sensitive management information
• Invoice checking and allocating costs to the relevant units in PSA E-Procurement
• Assists in various administrative matters and various support teams in arranging BU-wide events such as, but not limited to, All Hands Meeting, Coffee with Leaders, Annual Tour, Walk around the World, etc.

Background and Essential Skills

• Bachelor’s degree in any field
• Proficient oral and written English communication, with an emphasis on tact and diplomacy
• Credible and professional; with unimpeachable objectivity and integrity
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Word and MS Powerpoint

Skills:

• Communication (Oral/Written)
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Sharepoint
• Microsoft Word

What you can expect from us:

Insights you can act on

While technology is at the heart of our clients’ digital transformation, we understand that people are at the heart of business success.

When you join CGI, you become a trusted advisor, collaborating with colleagues and clients to bring forward actionable insights that deliver meaningful and sustainable outcomes. We call our employees "members" because they are CGI shareholders and owners and owners who enjoy working and growing together to build a company we are proud of. This has been our Dream since 1976, and it has brought us to where we are today — one of the world’s largest independent providers of IT and business consulting services.

At CGI, we recognize the richness that diversity brings. We strive to create a work culture where all belong and collaborate with clients in building more inclusive communities. As an equal-opportunity employer, we want to empower all our members to succeed and grow. If you require an accommodation at any point during the recruitment process, please let us know. We will be happy to assist.

Ready to become part of our success story? Join CGI — where your ideas and actions make a difference.