Job Description

& Requirements

Key Responsibilities

Serve as the

primary strategic partner

to the Chairman, optimizing schedule management while overseeing all administrative and logistical functions with precision. Act as the

key representative and gatekeeper

for the Chairman's office, managing relationships with board members, investors, senior executives, and external stakeholders. Prepare, review, and refine

executive-level communications, presentations, and briefing materials

for high-stakes meetings and decision-making. Orchestrate

board meetings, executive offsites, and corporate functions

, ensuring flawless planning, execution, and follow-through. Operate with a

high degree of foresight

, anticipating needs, mitigating risks, and proactively resolving issues to maintain seamless operations. Provide

holistic support across professional and personal domains

, enabling the Chairman to remain focused on strategic priorities.

Own and drive talent sourcing initiatives

, including identifying hiring needs, sourcing candidates directly, conducting initial interviews, and coordinating recruitment processes across multiple roles and functions.

Onboard and manage external recruiters and recruitment partners

, setting clear briefs, timelines, and expectations to ensure quality hiring outcomes. Support end-to-end

candidate onboarding

, ensuring smooth integration and alignment with organizational standards and culture. Independently manage

special projects and confidential assignments

with absolute discretion, integrity, and sound judgment.

Requirements

Diploma or Degree in

Business Administration, Human Resources, or a related field

.

Minimum 5 years' experience

in executive support, office management, HR administration, or senior executive secretary roles.

Hands-on experience in recruitment

, including candidate sourcing, interviewing, and coordinating with external recruiters or hiring partners. Strong knowledge of

Singapore employment laws

, HR practices, and payroll processes. Proficiency in

MS Office

(Word, Excel, PowerPoint, Outlook) and familiarity with

HRIS / ATS systems

. Exceptional

organizational, multitasking, and prioritization skills

, with strong attention to detail. Excellent

written and verbal communication skills in English

. High level of

professionalism, discretion, and confidentiality

.

Proactive, resourceful, and highly independent

, with the ability to operate confidently in a fast-paced, high-expectation environment.
Job Type: Full-time

Pay: $4,500.00 - $6,500.00 per month

Work Location: In person