Job Description

About Toll GroupAt Toll, we do more than just logistics - we move the businesses that move the world. Our 16,000 team members can help solve any logistics, transport, or supply chain challenge \xe2\x80\x93 big or small. We have been supporting our customers for more than 130 years. Today, we support more than 20,000 customers worldwide with 500 sites in 27 markets, and a forwarding network spanning 150 countries. We are proudly part of Japan Post \xe2\x80\x94Your key responsibilities in this pivotal and exciting role will include:\xc2\xb7 Ensure your executives are fully and seamlessly supported in an accurate and timely manner in all aspects of the execution of their role, and that their time can be directed to managing executive level activity\xc2\xb7 Ensure all administrative matters in the office are undertaken proactively and efficiently including but not limited to diary and email management, travel arrangements, expense management, precise expense reconciliation, and the generation of purchase orders, ensuring seamless financial processes.\xc2\xb7 Ensure CPOs time is structured according to their priorities and that they are prepared for meetings, conferences, and functions\xc2\xb7 Attend meetings, as directed, and take/manage actions where appropriate\xc2\xb7 Complex travel management (domestic and international)\xc2\xb7 Ensure enquiries are dealt with in a professional and effective manner, through either personally handling enquiries or delegating them to appropriate person\xc2\xb7 Maintenance of distribution lists, shared drive access\xc2\xb7 You will be proactively scheduling, organizing and prioritizing meetings and providing support to facilitate the smooth operation of day-to-day activities. Including coordinating meeting schedules, agendas, minutes, and action items\xc2\xb7 Preparing documents, reports, and presentations\xc2\xb7 Stakeholder Liaison: As the executive point of contact, you will interface with stakeholders, both internal and external, ensuring their requests are actioned promptly and that communication flows efficiently to align with objectives and meet critical timeframes.\xc2\xb7 Confidentiality: Maintaining strict confidentiality is non-negotiable in this role, given the sensitive nature of the information and decisions you will be privy to.Skills Essential to the Job\xc2\xb7 Experience in C- Suite or Similar role. You bring to the table a wealth of experience, having spent 5 years or more in a similar role. Ideally, this experience has been gained in providing administrative support at a senior level (C-Suite) within a large, complex organization.\xc2\xb7 Excellent inter-personal / communications skills.\xc2\xb7 Master Organizer: Your organizational and time management skills are exceptional. Highly organised approach to work with an excellent attention to detail and ability to anticipate the needs of the divisional group executive, you excel at managing complex schedules, juggling multiple priorities, and ensuring that no detail is overlooked.\xc2\xb7 Adaptable and agile with a demonstrated ability to prioritise workloads and competing demands in order to meet deadlines.\xc2\xb7 Demonstrated experience in problem solving and process improvement to stream line and achieve business outcomes.\xc2\xb7 Proactive, self-motivated and the ability to work autonomously and prioritise workloads with competing demands.\xc2\xb7 Ability to adapt to new technologies and has advanced working knowledge of technology applications, platforms (eg. Microsoft Office including Outlook, Excel, Word, PowerPoint, Onenote, Teams)\xc2\xb7 Ability to exercise discretion, initiative and judgement in varied contexts\xc2\xb7 Cool Under Pressure: Excellent time management skills, combined with an ability to work calmly under pressure and meet tight deadlines, are your forte.\xc2\xb7 Guardian of Confidentiality: You\'ve demonstrated experience in exercising confidentiality and careful handling of sensitive information with the utmost discretion and respect for privacy\xc2\xb7 Proven ability to cultivate robust relationships with key stakeholdersWhat moves you?At Toll, you can help play a vital role in delivering what matters. From food, fuel, medicine and rescue services, we keep businesses and communities thriving. Every day brings change. We see that as an opportunity. To be curious. To ask the right questions. And build meaningful connections. Because finding new ways to solve problems is what we do. With a bold vision to expand our global reach, our 16,000+ people bring a passion for progress. We collaborate in friendly, caring teams, supported by approachable leaders who give us the autonomy to quickly make decisions with impact. Learn and grow with industry-leading training, alongside talented experts. Feel empowered to take on diverse challenges and new responsibilities to move you, our customers, and our world further.Are you excited about this role but are concerned you don\xe2\x80\x99t meet all the requirements? If you have similar skills and are willing to learn then we encourage you to apply anyway. We know that some people hesitate to apply for jobs unless they meet every single qualification. At Toll, we value a diverse, inclusive and authentic workplace, so if you\xe2\x80\x99re interested in this role but your past experience doesn\xe2\x80\x99t align perfectly then please talk to us \xe2\x80\x93 you may be just the right candidate for this or other roles we have coming up.At Toll everyone is welcome including those of all ages, ethnicities, genders and abilities.To find out more about us visit www.careers.tollgroup.comYou must be entitled to work in Singapore and be prepared to undertake pre-employment checks including a criminal history check and medical.

Toll Group