Job Description

About Contour Contour is building the global standard for trade by bringing together the world's banks, corporates and ecosystem partners, onto a common, digital, and trusted network. Powered by innovation, trust and collaboration, Contour uses decentralised technology to offer seamless integration with market-leading digital document systems and other digital networks, enabling frictionless data- flow across the entire trade ecosystem.
Contour’s Engineering and Development team works with the latest in blockchain technology to bring innovative solutions to the trade finance industry. We strongly believe in continuous improvement and are continually looking at ways to enhance our product through tools and technology.
Contourians continuously look to push the limits of technology and bring value to the trade finance industry; all teams within in our business, from marketing to operations, engineering to business services, we are all playing an integral part in this exciting growth journey....
Context of the role: Contour is looking for a highly organized EA/Company Admin Manager with an ability to prioritize multiple tasks seamlessly with a strong attention to detail. As an ideal candidate, you will have proven experience in a fast-paced business working with C suite executives. Your ability to evaluate and prioritize complex scheduling should be a known quality, and you should have a natural desire to help executives stay organized and informed. Reporting directly to the COO, the role also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects.
This is an excellent opportunity for an experienced EA and Admin Manager to work in an environment where we, not only, move at lightning speed to achieve a huge amount for a small, fast growth company but we also place great importance on the cultivation of a positive and enriched company culture. The EA/Company Admin Manager can play a core part of achieving this through the delivery of excellent team admin support.
You will undoubtedly learn new things each day and with the right energy and passion and willingness to support you will be a crucial and key member of the team and the day to day admin operations of the company. Do you want to be part of this dynamic, high calibre team & support our growth plans? …….here’s what we the role entails:
Key Responsibilities: Perform executive assistant functions:

• Manage calendar and schedules for CEO, COO, and CPO
• Arrange travel bookings, event schedules and other necessary tasks.
• Arrange meetings with Board members, Shareholders and other 3rd parties as requested

Perform general administrative functions:

• Manage and route incoming calls, mails and e-mails
• Record minutes of meetings as and when required
• Support C-Suite in collecting and managing data within the company.

Provide admin Support for the HR function:

• Support the on/off-boarding of staff with the HR team
• Liaise with benefits and insurance providers
• Support the roll out and logistics of key company and team events

Facilities Management:

• Management and purchasing of hardware for staff and the office
• Main point of contact for procuring required office equipment & furnishings
• Liaise with building and vendors to ensure smooth running of the office
• With your passion & energy in supporting the team you will be an instrumental force in maintaining a delightful working environment including stocking the pantry items, organizing events and supporting staff as needed.

Key Skills Required:

• Approximately 3-5 years experience in supporting a multi-functional team with a myriad of administrative requirements
• Ideally exposure to working within a start-up/early stage company with expansion & growth plans
• Prior experience as an EX to C Suite executives previously is a must for this role in order to achieve success
• The successful candidate must demonstrate the ability to work in a pro-active, hands-on fashion and react to the needs of the team and the business as and when required
• Calendar & travel management experience is required, ideally supporting multiple team members agenda at one time
• Excellent communication skills and a true team player attitude is required with the ability to multi-task and prioritise business admin demands, a must