Job Description

We are seeking a motivated and diligent Executive to join our team and provide support in managing facilities and procurement tasks in our school. The successful candidate will work collaboratively with the various stakeholders in the School, College and University, to ensure the seamless operation of offices, laboratories and other relevant facilities within the School\xe2\x80\x99s purview.

Responsibilities:

Provide support to the Facilities Team Lead in managing and maintaining the offices, laboratories, and other relevant facilities under the school\'s purview.

Collaborate effectively with contractors and vendors to facilitate repair, maintenance, and procurement activities.

Conduct monthly site inspections and promptly report any identified issues for resolution.

Maintain accurate records of room and working space allocation and utilization.

Manage the facilities booking system to ensure seamless operations.

Oversee the issuance of temporary security access cards to staff and visitors.

Manage inventory of supplies for offices and pantries in the school\'s buildings, and procure replenishment as necessary.

Ensure that office equipment such as printers are functioning optimally, and coordinate regular maintenance as required.

Perform any other duties as assigned by the Facilities Team Lead.

Requirements:

Minimum Diploma in Facilities Management or related field.

Proficient in Microsoft Office applications.

Ability to work independently and in a team.

Strong organizational and time management skills.

Good communication and interpersonal skills.

Prior experience in facilities management and procurement support in a tertiary education institution setting will be advantageous.

If you are looking for an exciting opportunity to work in a dynamic and supportive environment, and you meet the above requirements, we invite you to apply for this position. Please submit your resume and a cover letter stating your suitability for the role. We look forward to hearing from you.

Hiring Institution: NTU

Nanyang Technological University