Date: 09-Mar-2023 Location: COLLEGE OF DESIGN & ENG, Kent Ridge Campus, SG Company: National University of Singapore

Duties & Responsibilities
The role will be responsible for the research administration and working closely with the Director (Research) and Assistant Senior Manager.

This position will provide support on administrative and project management related tasks for the Director (Research) and domain Lead PIs:

• Managing project budget inventories
• Liaising with programme office administrative team (HR, finance, procurements) and external consultants/parties employed on the project for payments
• Assisting research teams for purchase related tasks
• Assist Director (Research) and domain Lead Principal Investigators on coordinating and prepare draft progress reports, key performance indicator reports, updates and presentations.
• Assist with ad hoc events/activities of the research team
• Assist Director (Research) and domain Lead Principal Investigators with schedule management- scheduling meetings. (both internal/external)

The successful candidate will cover the following roles:

RESEARCH ADMINISTRATION

• Execute and administer research administration for projects hosted and co-hosted by programme office, including managing the research portfolio, proposal grant submissions, grant life-cycle administration (from initiation to closure and audit), financial and audit reports to grantors and auditors, grant data management, and others.
• Monitoring progress of the research programmes, ensuring deliverables and milestones are met and timelines stay on track. Communicate programmes status to executive director and other directors.
• Assist the domain Lead Principal Investigators (PI) on the necessary documentation for project proposal submission/ project closing, risk assessments and grant virements as required for assigned projects and ensure that these are systematically tracked.
• Help foster a collaborative and innovation-led environment within the programme office and implement a wider dissemination plan of the lab technical work.
• Events support (VIP visits, guest lectures, conferences, exhibitions, Governance Board and Excecutive Committee meetings)
• Lead the organizing and ensure any internal and external technical conferences/seminars/meetings/visits run smoothly.
• Maintain and update the programme office\xe2\x80\x99s website and social media accounts.
• Assist any visiting staff by scheduling visits to the programme office and provide any

necessary logistical support during the visits.

• Any other ad-hoc initiatives and assignments undertaken by the programme office.

SAFETY

• Act as Point of Contact for HS&E.
• Support the programme office in workspace safety and health matters (ensuring the safety and health guidelines are adhered to in the university policies)

Job Requirements

• Degree in business administration, accounting or engineering
• 2-3 years of related experience in research programme administration

(previous positions in supporting academic environments and deep science fields are preferred.)

• Demonstrated multi-stakeholder project management experience
• Ability to handle complex, ambiguous and challenging situations and comfortable with change in a fluid environment within an evolving organization.
• Familiarity with project management resources and tools
• General knowledge of local funding bodies and grant regulations.
• Ability to resolve complex issues and to make administrative and procedural decisions and judgments
• Must have an advanced application of MS Office Suite (CRM, Word, Excel, PPT, Vlookup etc.)
• Hands-on, analytical, empathetic, creative, passionate professional committed to ongoing progress
• Inclusive and a genuine team player
• Open to fixed term contract.

Covid-19 Message

At NUS, the health and safety of our staff and students are one of our utmost priorities, and COVID-vaccination supports our commitment to ensure the safety of our community and to make NUS as safe and welcoming as possible. Many of our roles require a significant amount of physical interactions with students/staff/public members. Even for job roles that may be performed remotely, there will be instances where on-campus presence is required. Taking into consideration the health and well-being of our staff and students and to better protect everyone in the campus, applicants are strongly encouraged to have themselves fully COVID-19 vaccinated to secure successful employment with NUS.

More Information

Location: Kent Ridge Campus Organization: College of Design and Engineering Department : Civil and Environmental Engineering Employee Referral Eligible: Job requisition ID : 19421