Job Description

What you will enjoy doing

Executive Support

• Personal assistance to MD (travel management, visitor handling, government interface, country coordination etc.)
• Maintain a highly responsive relationship on the day-to-day work activities of MD
• Provide secretarial duties to MD by coordinating and communicating with internal and external customers professionally.
• Well interface between internal and external, MD and senior management, or customers and colleagues.
• Marketing Communications internal/external, a-voice campaign, Pioneers hub etc.
• Organize and coordinate company events, marketing and advertising, exhibitions, or meetings, such as board management meetings, customer days and company teambuilding activities,
• Prepare all necessities and materials to ensure professional events customized according to different themes and audience groups.
• Prepare business correspondence, presentation material, reports, agenda and perform minutes taking in a precise and accurate manner.
• Proactively perform projects and assignments independently to support MD boosting company cultural and employer branding.
• Support with business report preparation, meeting minutes etc.

• Provide administrative support to board members / senior management and visitors.
• Responsible for travel management, like hotel / travel arrangements, apply visa, and consolidate travel expenses etc.
• Office Management Singapore location relevant admin, office renovation, supplier management, office supply, Greenery, Canteen, food, guard house and office image, cleanliness etc.
• HR & HSE support for noncritical topics for the Singapore location only.

• University graduates with bachelor\'s degree or above.
• Excellent command of written and spoken English.
• 5 years\' experience working in Admin or marketing or secretary jobs
• Excellent communications, interpersonal and negotiation skills.
• Pleasant, mature, and committed, well organized, detail oriented and able to handle correspondence independently.
• High sense of integrity and confidentiality
• Good in time management and prioritizing tasks.
• Responsible, self-motivated, able to handle projects independently & work under pressure
• Excellent skills in MS Outlook, Words, PowerPoint, and Excel etc.

ALPLA