Job Description

:

Under general supervision, but with significant autonomy, performs a wide variety of responsible and complex clerical and secretarial duties and activities of a general and specialized nature in support to the Head of International Cooperation & Business Growth Airbus Asia Pacific.

Primary responsibilities

To provide secretarial, clerical and administrative services and support for the Head of International Cooperation Airbus Asia Pacific in an effective and professional manner

• To consolidate draft documents, briefing papers, reports and presentations according to ad-hoc demands
• Compose and edit letters, documents, emails, proposals and ensure follow up with those that require answers, responses, and written replies.
• Responsible for day to day liaison with sensitive and confidential information whether in relation to sales campaigns, sensitive partnerships, content of briefings and meetings with senior external stakeholders at ministerial level, ambassadors, partner CEOs and Airbus ExCom members.
• Handling/screening of phone calls, arrange and manage schedules for business meetings and appointments
• Manage complex travel itinerary and hotel reservations across time zones, with adequate follow ups
• Organize, coordinate and support meetings, conference calls, logistics and corporate events
• To take concise minutes of meetings for proper dissemination
• To solve daily administrative problems and provide clear status and reporting
• To provide all documents and reports on time and maintain a proper filing system
• To ensure internal and external information exchange
• To coordinate office activities and operations
• To establish a good communication channel with relevant stakeholders
• Working with facilities management on office moves

• Comply with Airbus policy
• Ethics. Works with integrity; Upholds Airbus values

• Any other adhoc duties as assigned

Professional & Interpersonal Skills

• Minimum 5 years\xe2\x80\x99 of working experiences in secretarial support to executives

• Excellent team player with good interpersonal and communication skills to function effectively in a multi-cultural environment

• Good interpersonal skills to interact with coworkers and executives
• Excellent communication skills (written and verbal)
• Familiar with Google Suite applications

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company\xe2\x80\x99s success, reputation and sustainable growth.

Company: Airbus Singapore Private Limited

Employment Type: Permanent



Experience Level: Professional

Job Family: Administration / Documentation
JF-FA-SA

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