Job Description

Reporting to the Associate Director, the incumbent will assist with the overall day-to-day operations of the Office of the Deputy President (Academic Affairs) and Provost efficiently and effectively in compliance with the University policies and guidelines.

• End-to-end processing of payment and raising of journal for internal fund transfer
• Procurement and management of stationery, office and pantry supplies, and equipment
• Management of office assets including capitalisation, documentation, verification, replacement, retirement, secure disposal, and liaising with IT engineers on technical issues
• Administration of office phone system, network copiers and visitor accounts
• Assist with onboarding and offboarding including setup of workspace and systems access
• Assume supporting roles as assistant fire warden, first-aider, co-unit incident commander, personal data protection delegate, document sharing and archival systems co-administrator
• Assist with overseeing office facilities including key press and shared space such as storeroom and pantry as well as allocation of rooms, cubicles and cabinets
• Assist with advisory of University guidelines and development of department SOPs
• Any other duties and projects as and when assigned

Requirements

• A good university degree in any discipline
• Minimum 2 years of work experience
• Organised, meticulous and resourceful in problem solving
• Self-driven with ability to multi-task in a fast-paced environment
• Good interpersonal, written and communication skills
• A team player with positive work attitude and ability to work independently
• Working knowledge in general IT and MS Office applications

We regret that only shortlisted applicants will be notified.

More Information

Location: Kent Ridge Campus

Organization: Office of the Provost

Department : Budget & Finance / Administrative Support

Employee Referral Eligible:

Job requisition ID : 20966

National University of Singapore