Job Description

About The Role 1. PERSONAL ASSISTANT TO EXECUTIVE DIRECTOR -Plan, organise and arrange corporate travel itinerary and meetings, including but not limited to ticket and hotel bookings, visa processing, booking other transportation and other documen About The Role 1. PERSONAL ASSISTANT TO EXECUTIVE DIRECTOR -Plan, organise and arrange corporate travel itinerary and meetings, including but not limited to ticket and hotel bookings, visa processing, booking other transportation and other documentations related to the travel. -Responsible for ED's working schedule including maintaining diary and keep track of appointment and full spectrum of secretarial support. -Organise and ensure that ED is well-prepared for meeting, -Set up, coordinate meetings and take minutes. 2. BOARD ADMINISTRATION -Arrange and coordinate Board Meetings and AGM. -Prepare Agenda, take minutes and circulate approved minutes upon approval. -Keep up-to-date contact details of Board Members 3. Recruitment and Onboarding -Assist and manage organisation's job postings, review applications and resumes and prepare for interviews. -Support the on-boarding process and orientation of new employees. -Support and update employees' training records as per requirements. 4. OFFICE ADMINISTRATION -Work with the team to liaise with the legal advisor on any legal matters regarding contracts and agreements. -Assist in the submission of grant applications and proposals. -Support and develop external relationships with appropriate contacts, e.g. auditors and statutory organisations such as the National Council of Social Service, Central Provident Fund Board, Inland Revenue Authority of Singapore. Candidate Requirements Technical Competencies: -Proven experience as an office administrator, office assistant or relevant role. -Excellent knowledge of MS Office. -Excellent technical skills in writing, editing, formatting, research, negotiation, and verbal communications. -Attention to detail. Core Competencies: -Excellent organizational and leadership skills. -Outstanding communication and interpersonal abilities. Preferred achievements / characteristics: -Proven experience as an office administrator, office assistant or relevant role. -Good attitude and work ethic. Only short-listed candidates will be contacted for an interview. Share this page: Share this page