Job Description

Responsibilities Administration of all SCSE Postgraduate Programmes (Coursework) which includes but not limited to the following:

• Admissions, course registration and exemption, briefings, examinations, vacation leave matters, outreach and publicity, website content maintenance, overseas conference processing, research internship programmes, etc.
• Assist Assistant Chair (Graduate Studies) and Program Directors in curriculum & syllabi review and submissions.
• Planning of examinations timetable and management of the whole examination process.
• Prepares content for student handbooks, FAQs, instructions for students, policy documents, standard letters, work processes and timelines, standard and non-standard replies, checklists, forms, etc.
• Administration of SkillsFuture and initiatives by PACE etc.
• Handle all postgraduate related enquiries (office counter, emails, phone calls)
• Assist in Research Integrity matters
• General counselling of students with problems
• Maintain and update related websites on a regular basis
• Maintain proper and organised records for all work documents.
• Work closely with NTU offices, departments and other schools for all postgraduate academic matters.
• Timely update and maintenance of all graduate students’ data in the SCSE and OAS systems.

General Administration

• Assist Assistant Chair (Graduate Studies) in the management of SCSE Graduate Club activities
• All other matters tasked by Chair, Assoc Chair (Research), Asst Chair (Graduate Studies) and Committee Chairs in academic related committees.
• To provide support to the Manager in all areas of work pertaining to Research and Graduate Studies, including data collation, statistics and reporting, ad-hoc seminars and events, etc.

Requirements

• Min. a Polytechnic diploma or with 3-5 years of relevant experience, preferably in an educational institution.
• IT savvy, proficient in MS Office applications and database management systems
• Meticulous, with the ability to multi-task and work in a fast-paced environment
• Excellent interpersonal and communication (oral and written) skills
• Good sense of initiative and positive working attitude
• Experience in processing large volumes of data accurately and generate management reports
• Ability to work under pressure with multiple close and tight deadlines.

Hiring Institution: NTU In line with Singapore’s nationwide Vaccination-Differentiated Safe Management Measures (VDS), employees must be fully vaccinated to return to the workplace, unless certified to be medically ineligible. For Information on VDS, please click here .