Job Description

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you\xe2\x80\x99ve got deep experience in commercial real estate, skilled trades, and technology, or you\xe2\x80\x99re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

The key responsibilities include:

Facilities Management

• Maintenance of the office to ensure all areas are in clean, neat, and ready-for-use condition at all times.

• Conduct regular inspections and routine checks on office facilities such as equipment and furniture.
• Report and coordinate repairs or spare part replacements with vendors as required.
• Oversee configuration of common spaces such as meeting rooms, pantries, and utility areas and coordinate housekeeping, landscaping, and pest control services.
• Manage work orders.

• Request for quotations and perform cost comparisons analysis.
• Assist vendor on ad-hoc basis if work order is required to be done on day on the weekend.
• Liaise with Building Management on various matters including but not limited to, annual power shutdowns, fire drills, maintenance of office facilities, and season parking registrations.

• Point of contact to receive feedback on reports for building faults and to support service delivery failure and service requests.
• Office access control security system management.

• To issue, collect returns, or coordinate replacements of staff access cards.
• Register/record visitor and issue/return of visitor access cards.
• Timely activation and de-activation of access cards.
• Management of monthly client purchase orders and payments.
• Provide support in events or meetings in the office premise, e.g., food catering, arrangement of furniture, and Outlook calendar room bookings.
• Assist to raise the Purchase Requisitions and Purchase Orders via FWO system for Facilities Management related purchases.
• Handle of phone enquiries from client employees
• Any other duties as assigned.

JLL Admin and Processes

• Establish escalation chart with appropriate contact numbers outside defined core working hours.
• Evaluate, prepare, and submit statistical work order analysis monthly reporting based on defined FM services categories as defined by client.
• Prepare the monthly JLL financial report
• Log-in incident report via JLL CMO
• Prepare all supporting documents and submit to JLL JDE for processing.

The responsibilities related to support to other client departments include:

Finance Admin

• Mention duties under GroupM Finance required

Office Safety

• Take on the role of the Emergency Facilitator in the Emergency Response Team to facilitate evacuation during a fire emergency or a fire drill.

KEY PERFORMANCE MEASURES

• Zero incidence and escalation
• Client / Guest recognition

REQUIRED SKILLS

• Strong interpersonal skills with a service mindset (customer oriented)
• Team player and able to work independently; able to cooperate and work well with others to meet targets
• Good computer skills
• Strong problem solving skills and \xe2\x80\x98can do\xe2\x80\x99 attitude
• Flexible, confident, motivated, energetic and trustworthy
• Passion for quality and has an eye for detail

Location:

On-site \xe2\x80\x93Singapore

If this job description resonates with you, we encourage you to apply, even if you don\xe2\x80\x99t meet all the requirements. We\xe2\x80\x99re interested in getting to know you and what you bring to the table!

About JLL \xe2\x80\x93

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500\xc2\xae company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL\xe2\x80\x99s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our .

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .

Jones Lang LaSalle (\xe2\x80\x9cJLL\xe2\x80\x9d) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process \xe2\x80\x93 including the online application and/or overall selection process \xe2\x80\x93 you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
I want to work for JLL.

Jones Lang LaSalle